Legal Executive Assistant
Flock Safety$100,000 - $115,000/year
- Full Time
- Junior (1 to 2 years)
$60,000 – $80,000Compensation
Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level
Full TimeJob Type
UnknownVisa
Legal, Corporate, AdministrativeIndustries
Requirements
Candidates must possess a Bachelor's degree or equivalent experience, along with a minimum of 3 to 5 years of experience supporting in-house legal departments or law firms in a fast-paced, corporate environment, and prior experience providing administrative, calendaring, and document support to legal teams.
Responsibilities
The Legal Assistant will independently manage complex scheduling across global time zones, including supporting the General Counsel and Deputy General Counsel’s calendars, legal team meetings, and external partner calls, and maintain legal department systems, trackers, and shared folders, while also supporting data entry, file management, and organization across contract logs, matter management tools, and cloud-based filing systems to ensure documents are accurate and up to date; process legal invoices and manage expense submissions, review incoming invoices for completeness, submit for approval, and track expenses; support onboarding and team culture initiatives by welcoming new team members and assisting with engagement activities; prepare meeting agendas, presentations, and take notes; coordinate document execution and signature workflows using tools like DocuSign; and assist with meeting logistics for department-wide meetings and project-related calls.
Skills
Scheduling
Calendar Management
Document Management
File Management
Data Entry
Invoice Processing
Expense Reporting
DocuSign
Meeting Coordination
Note Taking
Team Collaboration
Organization
Contract Management
Matter Management
Cision
Media distribution and public relations software
About Cision
Cision provides media distribution and public relations software to a variety of clients, including businesses, PR agencies, and media professionals. Its platform allows users to share their stories widely, target specific audiences, and engage effectively with them. Cision is recognized by journalists, influencers, and media outlets around the world, making it a preferred choice for communication needs. The company operates on a subscription-based revenue model, offering different packages to suit various client requirements. Additionally, Cision conducts research, such as the annual State of the Media Report, to deliver valuable insights to its users. It operates in the fields of public relations, media monitoring, and communication analytics, serving both large enterprises and small businesses.
Chicago, IllinoisHeadquarters
1866Year Founded
$15.9MTotal Funding
IPOCompany Stage
Consulting, Enterprise SoftwareIndustries
1,001-5,000Employees