Future Workplace Specialist at Flynn Companies

Mississauga, Ontario, Canada

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

N/AIndustries

Requirements

Passionate about modern work and curious about new technologies, particularly AI and automation
Able to lead initiatives and help teams unlock the full potential of AI and automation in daily workflows
Knowledge of Microsoft 365 ecosystem, including Copilot, Power Platform, SharePoint Online, Teams, OneDrive, and other services
Ability to stay ahead of Microsoft 365 feature releases, especially AI-driven tools
Skills in building solutions using Power Automate and Power Apps, including scalable low-code/no-code applications
Experience or ability to provision and manage SharePoint Online team sites, including permissions, structure, and archival planning
Capability to support basic Microsoft Teams administration (e.g., team creation, naming conventions)
Familiarity with maintenance of SharePoint pages and libraries, and migration of files using scripting or tools like ShareGate
Understanding of governance planning for SharePoint, Teams, and Power Platform assets, including site decommissioning, ownership validation, usage tracking, lifecycle rules, and archiving strategies
Ability to work closely with Security, Infrastructure, and Enterprise Applications teams for secure implementation
Willingness to get trained in Varonis for Office 365 security and data governance
Strong collaboration, stakeholder communication, and user advocacy skills

Responsibilities

Stay ahead of Microsoft 365 feature releases, especially AI-driven tools like Copilot, and assess their potential impact
Advocate for and support the adoption of new capabilities across business teams
Collaborate with stakeholders to pilot and implement AI features that enhance productivity and decision-making
Partner with business units to identify automation opportunities and build solutions using Power Automate and Power Apps; provide ongoing support and maintenance
Support the development of scalable, low-code/no-code applications that streamline operations
Support the development and maintenance of Power Apps for internal use cases
Provision and manage SharePoint Online team sites, including permissions, structure, and archival planning
Support basic Microsoft Teams administration (e.g., team creation, naming conventions), in collaboration with Infrastructure and Help Desk
Participate in matrixed decision-making for security-related changes, ensuring alignment across teams
Maintain SharePoint pages and libraries, and migrate files from Shared Drives or external sources using scripting or tools like ShareGate
Contribute to governance planning across SharePoint, Teams, and Power Platform assets
Help define and implement rules for site decommissioning, ownership validation, and usage tracking; define usage policies, lifecycle rules, and ownership models for new digital assets
Assist in developing tools and processes to automate governance tasks
Develop and define archiving strategies for SharePoint and Teams sites; coordinate lifecycle communications with site owners to validate usage and ownership
Work closely with Security, Infrastructure, and Enterprise Applications teams to ensure responsible and secure implementation of Microsoft 365 features
Get trained in Varonis and understand its role in extending Office 365 security and data governance
Participate in matrixed decision-making processes for AI and automation-related changes
Stay informed about new Microsoft 365 features and proactively advocate for their adoption
Communicate with stakeholders about upcoming changes, feature releases, and best practices
Support user education efforts in collaboration with Training Specialists to communicate the value of new tools and features to end users
Encourage a culture of experimentation

Skills

Key technologies and capabilities for this role

Microsoft 365CopilotPower PlatformPower AutomatePower AppsSharePoint OnlineTeamsOneDriveAIAutomation

Questions & Answers

Common questions about this position

What benefits does Flynn Companies offer?

Flynn offers funded training and development, subsidized cafeteria and gym, dental and supplemental medical plan, RRSP contributions, Employee and Family Assistance Program, free parking and EV charging, family events, sports sponsorship, Rogers Preferred Program, and Perkopolis discounts.

Is this position remote or office-based?

This is an office full-time position.

What key skills are needed for the Future Workplace Specialist role?

Key skills include expertise in Microsoft 365 tools like Copilot, Power Platform (Power Automate, Power Apps), SharePoint Online, and Teams; experience with AI and automation; and skills in governance, lifecycle management, and stakeholder collaboration.

What is the team structure for this role?

The position is part of the IT department and reports to the Director, Applications.

What makes a strong candidate for this role?

A strong candidate is passionate about modern work, curious about new technologies like AI and automation, able to lead initiatives, and eager to help teams unlock productivity in the Microsoft 365 ecosystem.

Flynn Companies

Building envelope solutions for properties

About Flynn Companies

The Flynn Group of Companies is a premier provider of building envelope solutions, boasting over 40 years of experience in roofing systems, glazing, curtain walls, architectural metals, and waterproofing services. This company is a great place to work due to its deep expertise in creating innovative and effective building solutions, and a strong commitment to professional growth and development within the industry. Employees at Flynn are provided with cutting-edge tools such as the F.A.S.T. app, facilitating efficient repair and maintenance tasks, empowering them to excel in their roles and service delivery.

6435 Northwest Dr, Mississauga, ON L4V 1K2, CanadaHeadquarters

1978Year Founded

VENTURE_UNKNOWNCompany Stage

Industrial & ManufacturingIndustries

1,001-5,000Employees