Executive Assistant (Waltham, MA) at Thermo Fisher Scientific

Waltham, Massachusetts, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

NoVisa

Life Sciences, Clinical Research, BiotechnologyIndustries

Requirements

Legally authorized to work in the United States without sponsorship
Able to pass a comprehensive background check, including drug screening
Strong organizational skills and agility in a demanding environment
Proficiency in Excel for collating and accessing data
Ability to create high-quality PowerPoint presentations
Resourceful, dynamic, and highly skilled in administrative support
Passionate about enhancing efficiency
Available for 4 days/week onsite in Waltham, MA (1 work from home day)

Responsibilities

Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and offering solutions to complex scheduling
Help VP remain proactive in managing time and priorities
Function as the primary interface for the Senior Clinical Leadership team to ensure smooth workflows, interfacing professionally with key leaders, customers, and colleagues
Coordinate complex global travel, including multi-stop itineraries, accommodations, local transportation, passport/visa requirements; compile, submit, and track expenses proactively; anticipate and respond to travel issues
Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation (e.g., leadership events, off-sites, customer visits, town halls, team meetings)
Collate and access data/information in Excel and create high-quality PowerPoint presentations
Serve as an information source and advisor on departmental and organizational policies and procedures
Track and drive completion of key deliverables, proactively following up on outstanding items; track and facilitate external commitments and approvals
Uphold strict confidentiality; manage highly confidential information and documents with discretion
Proactively manage communication (emails, phone calls, follow-ups); screen inquiries, communicate messages, redirect calls, and respond to urgent matters

Skills

Key technologies and capabilities for this role

Executive SupportCalendar ManagementTravel CoordinationMeeting CoordinationProject ManagementAdministrative SupportOrganizational Skills

Questions & Answers

Common questions about this position

Is this a remote position or does it require office work?

This is an in-office position in Waltham, MA requiring 4 days per week onsite and 1 work from home day.

What are the key skills needed for this Executive Assistant role?

The role requires strong organizational skills, resourcefulness, agility in a demanding environment, good judgment in scheduling, and professional interfacing skills.

What is the salary or compensation for this position?

This information is not specified in the job description.

What kind of work environment can I expect at Thermo Fisher Scientific?

The role is in a challenging yet rewarding setting supporting the VP/General Manager in the PPD Clinical Research group, within a global team focused on enabling customers to make the world healthier, cleaner, and safer.

What makes a strong candidate for this Executive Assistant position?

A strong candidate is dynamic, highly skilled, resourceful, passionate about enhancing efficiency, with strong organizational skills and agility, plus legal authorization to work in the US without sponsorship and ability to pass a background check including drug screening.

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

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