Executive Assistant to the CEO at Wonderschool

San Francisco, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, ChildcareIndustries

Requirements

10+ years as an Executive Assistant, Chief of Staff, or in a high-level support role, preferably in a tech startup, VC firm, or fast-paced environment
Master of organization – juggle competing priorities, keep tight schedules, and anticipate needs before they arise
Exceptional communicator – strong written and verbal communication skills, with a knack for high-level correspondence and creating compelling presentations
Proven experience handling complex travel schedules, including multi-state itineraries, last-minute changes, and logistics
Proactive & solutions-oriented – make things happen without waiting for instructions
Tech-savvy & adaptable – comfortable with Google Suite, Slack, Notion, Zoom, and presentation software like Keynote or PowerPoint
High emotional intelligence – navigate complex relationships with grace, confidentiality, and professionalism
Can-do mindset – eager to jump in wherever needed, no matter the size of the task, and thrive in a startup environment
Passion for the company's mission in early childhood education

Responsibilities

Be the CEO’s right hand – manage schedules, coordinate meetings, and handle all executive-level logistics
Drive strategic efficiency – anticipate needs, prioritize tasks, and optimize workflows to free up the CEO’s time
Facilitate key relationships – act as a liaison between the CEO and internal/external stakeholders, including investors, board members, and senior leadership
Lead special projects – assist with high-level initiatives, from fundraising prep to partnership development and company-wide communications
Supercharge communication & presentations – draft emails, reports, and high-impact presentations that communicate the CEO’s vision
Heavy travel coordination – manage complex domestic travel arrangements, including flights, accommodations, and itineraries, while anticipating changes
Own confidential & critical tasks – manage sensitive information with discretion and handle high-stakes matters professionally
No task too big or small – handle everything from preparing board materials to ordering lunch or managing last-minute schedule changes with excellence
Support company culture – play a key role in executive operations while fostering a strong and engaged team environment

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel CoordinationStakeholder LiaisonProject ManagementExecutive CommunicationPresentation PreparationWorkflow OptimizationLogistics Coordination

Questions & Answers

Common questions about this position

What is the salary for this Executive Assistant role?

This information is not specified in the job description.

Is this role remote or onsite, and what's the location policy?

The role requires being onsite in San Francisco 3-4 days per week.

What experience and skills are required for this position?

Candidates need 10+ years as an Executive Assistant, Chief of Staff, or in a high-level support role, preferably in a tech startup, VC firm, or fast-paced environment, plus mastery of organization to juggle priorities and anticipate needs, and exceptional written and verbal communication skills.

What is the company culture like at Wonderschool?

Wonderschool is a fast-growing, mission-driven tech startup with a high-growth environment, focused on revolutionizing childcare, where you'll work with founders, investors, and high-impact teams while supporting a strong and engaged team environment.

What makes a strong candidate for this Executive Assistant role?

A strong candidate has 10+ years of high-level support experience in tech startups or fast-paced settings, excels at organization and anticipating needs, communicates exceptionally, and thrives in dynamic environments with a can-do attitude for all tasks.

Wonderschool

Connects parents with childcare providers

About Wonderschool

Wonderschool connects parents with quality preschools, daycares, and in-home childcare programs. The platform works by recruiting and training childcare providers through a 12-week program, even if they lack prior licensing. This training helps providers gain the skills needed to run successful childcare programs and assists them in obtaining the necessary licenses and meeting health and safety standards. Unlike many competitors, Wonderschool offers a subscription-based service that provides childcare providers with tools like automated billing, parent communication portals, and ongoing professional development. The goal of Wonderschool is to simplify the childcare process for both parents and providers, ensuring high-quality care while reducing administrative burdens for providers.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$47.8MTotal Funding

SERIES_BCompany Stage

Enterprise Software, Social Impact, EducationIndustries

51-200Employees

Risks

Increased competition from other tech-driven childcare platforms poses a threat.

Regulatory scrutiny over AI use in staffing could impact operations.

Economic downturns may reduce spending on childcare services, affecting revenue.

Differentiation

Wonderschool offers a unique platform for home-based childcare and preschool programs.

The company provides comprehensive support, including licensing and marketing, for childcare providers.

Wonderschool's marketplace connects parents with high-quality childcare options efficiently.

Upsides

Wonderschool raised $25 million to address childcare deserts and expand services.

Partnerships with state departments enhance training and support for childcare providers.

Growing demand for flexible childcare solutions boosts Wonderschool's market potential.

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