Executive Assistant at The Walt Disney Company

Glendale, California, United States

Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Human ResourcesIndustries

Born organizer with strong administrative knowledge and skills
Ability to keep cool under pressure
Experience supporting high-level executives
Desire to be a true partner to executives and teams
Ability to interface directly with senior executives and their support teams across multiple time zones
Capacity to handle extremely confidential and sensitive information
Deep knowledge of the executive’s business, business needs, leadership, and workings of the Experiences segment and related Disney departments
Positive attitude and solution-oriented mindset
Enjoy working to exceed expectations of Cast Members
Ability to work well with people at all levels

Manage day-to-day workings of supported leaders (Vice President and Director, Human Resources)
Answer phone calls and direct them appropriately
Schedule in-person and virtual meetings, conference rooms, and video chats across multiple time zones
Manage multiple calendars strategically, directing competing priorities and adjusting for emergencies
Prepare regular reports and summaries, including time reporting and financial accounts
Prepare PowerPoint presentations and other client-facing communications
Draft emails and letters on behalf of leaders
Collaborate on projects and Cast requests by conducting research, writing, and fact-checking
Create multi-city travel itineraries considering time zones and critical factors
Assist with onboarding new employees, including ordering equipment, setting up office space, and answering questions
Act as casual buyer for office supplies, manage purchase orders, and vendor contracts
Manage external inquiries (e.g., sales calls from vendors)
Set up invoices in systems and ensure timely payment
Host external guests (vendors, interview candidates), handling security, escorts, refreshments, and lunch
Be an active participant in the team