Executive Assistant at Universal Music Group

Santa Monica, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Music, EntertainmentIndustries

Requirements

Minimum 3-5 years experience preferred
Develop and demonstrate professional knowledge of the business
Ability to create efficiency using technology and music-based systems
Competency using Mac and PC
Use organizational skills to manage office and time in fast-paced environment and anticipate critical events/Executive’s needs
Proven ability to work effectively with senior management and senior level clients
Excellent written and oral communication skills
Ability to manage highly confidential information and to always act calmly and professionally
Advanced Microsoft Office skills
Travel Logistics
Highly organized
Sincere interest in music
People driven
Great communication skills (as the person will be dealing with all levels)
Extreme discretion with sensitive information
Extroverted/ dynamic personality
Willingness to put time in after hours and on weekends as needed
Adaptable to a variety of situations with numerous personalities
Has worked in very fast paced environments
Exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment
A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company

Responsibilities

Day-to-day management of the Executive’s schedule
Interacting with client and potential clients as well as other artists and high-level visitors, in person or by telephone
Prepare internal and external presentations including preparation for media interviews
Read and route correspondence; draft responses and other documents as requested; manage email for Executive and assist with music organization and distribution as needed
Manage schedule by planning internal and external meetings, conferences, award presentations, teleconferences, and business travel
Prepare submission of expense claims on a timely basis
Provide key administrative support for principal’s civic and industry commitments

Skills

Key technologies and capabilities for this role

Calendar ManagementClient InteractionPresentation PreparationEmail ManagementCorrespondence HandlingConfidentialityAdministrative SupportSchedule Management

Questions & Answers

Common questions about this position

What experience is required for the Executive Assistant role?

Minimum 3-5 years of experience is preferred, along with professional knowledge of the business, organizational skills for a fast-paced environment, and advanced Microsoft Office skills.

Is this a remote position or does it require office work?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What does the company culture emphasize for this role?

The role is in a fast-paced environment at Interscope Geffen A&M Records, requiring self-motivation, creativity, adaptability, high integrity, discretion, and professionalism when dealing with senior executives and high-level clients.

What makes a strong candidate for this Executive Assistant position?

A strong candidate has 3-5 years of experience supporting senior executives, exceptional organizational skills, excellent communication, ability to handle confidential information professionally, and a sincere interest in music.

Universal Music Group

Global music recording, publishing, and distribution

About Universal Music Group

Universal Music Group (UMG) operates as a major player in the global music industry, engaging in recording, publishing, and distribution across over 60 countries. The company works with a wide range of clients, from famous artists like Elton John and Taylor Swift to new and independent musicians. UMG's operations include selling physical and digital music, streaming services, licensing music for various media, and organizing live performances. The company signs artists to contracts, produces their music, and manages their publishing rights, while also offering marketing and promotional services to help artists expand their reach. UMG generates revenue through multiple channels, including music sales, streaming subscriptions, licensing fees, live performances, and merchandise. This diverse approach allows UMG to maintain its leadership position in the music market by providing comprehensive support to artists and capitalizing on various revenue opportunities.

Santa Monica, CaliforniaHeadquarters

1934Year Founded

$3,890.9MTotal Funding

IPOCompany Stage

Consumer Goods, EntertainmentIndustries

10,001+Employees

Benefits

Competitive Salary

401k

Flexible PTO

Medical, dental, visiion insurance

Student Loan Repayment Assistance & Tuition Reimbursement

Well-Being Allowance

Risks

Legal battle with Drake over 'pay-for-play' could harm UMG's reputation.

Downtown Music acquisition may face regulatory scrutiny, delaying expansion plans.

AI partnership with Amazon may not fully address evolving AI content challenges.

Differentiation

UMG leads the music industry with a diverse global presence in 60+ countries.

UMG's artist-centric streaming model enhances engagement and revenue for musicians.

UMG's strategic partnerships, like with Amazon, bolster innovation and content protection.

Upsides

UMG's acquisition of Downtown Music boosts its independent music sector presence.

Partnership with KLAY Vision positions UMG as a leader in AI-driven music innovation.

Collaboration with WPP enhances UMG's marketing capabilities and global reach.

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