Executive Assistant at Diligent Corporation

Washington, District of Columbia, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

SaaS, Governance Risk Compliance, TechnologyIndustries

Requirements

Minimum 5 years of experience supporting senior executives, with a strong background in executive administration
Previous experience in office management or customer-facing administrative roles strongly preferred
Excellent written and verbal communication skills
Highly organized, analytical
Bright, energetic, and communicative
Highly organized, proactive self-starter with a confident, resourceful, and positive approach
Ready to take ownership of diverse tasks and partner with both executive leadership and local office teams

Responsibilities

Proactively manage multiple C-suite calendars across multiple time zones, facilitating meetings with executives and employees
Coordinate domestic and international travel arrangements for executive leadership
Organize and book venues for meetings, corporate gatherings, and individual office events
Manage expense reimbursements and prepare expenditure reports
Make strategic decisions on venues, formats and catering for company events
Provide logistical support for executive-driven projects, special initiatives and research
Handle ad hoc operational projects assigned by executives
Support and help build a positive local office community
Order office supplies, snacks, beverages, and catering as directed by office leadership or executives, regularly tracking spend and managing office expenses
Manage and distribute incoming packages, mail, tax notices, bills, memos, AP/AR communications
Serve as the point of contact for building and property management communications
Coordinate event and conference room scheduling (including catering for departmental lunches and non-executive meetings)
Organize ongoing maintenance and repair needs, engaging vendors or contractors as needed (e.g., cleaning services, electricians, plumbers, air conditioning, furniture repairs)
Support office engagement initiatives alongside local culture club or site lead, including team building and networking events

Skills

Key technologies and capabilities for this role

Executive SupportOffice ManagementCalendar ManagementTravel CoordinationEvent PlanningStakeholder CommunicationAdministrative Organization

Questions & Answers

Common questions about this position

What is the location for this Executive Assistant role?

The role is based in the Washington, DC (or Baltimore) office, involving office management responsibilities for the local office community.

What salary or compensation is offered for this position?

This information is not specified in the job description.

What key skills are needed for the Executive Assistant position?

The role requires being highly organized, proactive, a self-starter with a confident, resourceful, and positive approach, capable of managing calendars across time zones, coordinating travel, and handling office expenses.

What is the company culture like at Diligent?

Diligent fosters a culture of bold thinking, fast movement, curiosity, fearless experimentation, embracing change, continuous learning, and being agents of positive change in a global community.

What makes a strong candidate for this Executive Assistant role?

A strong candidate is bright, energetic, communicative, highly organized, proactive, a self-starter with a confident, resourceful, and positive approach, ready to own diverse tasks and partner with executives and office teams.

Diligent Corporation

Provides governance, risk, and compliance solutions

About Diligent Corporation

Diligent provides governance, risk, and compliance (GRC) solutions through a subscription-based software-as-a-service (SaaS) platform. Their tools help organizations manage board activities, ensuring clarity and security in operations. Clients, including large enterprises and non-profits, use Diligent's software to streamline board management, comply with regulations, and support environmental, social, and governance (ESG) commitments. Diligent stands out from competitors by focusing on data security, user privacy, and a user-friendly interface. The company's goal is to help organizations navigate regulatory challenges and achieve their strategic objectives.

New York City, New YorkHeadquarters

1994Year Founded

$21.6MTotal Funding

SERIES_BCompany Stage

Consulting, Enterprise Software, CybersecurityIndustries

1,001-5,000Employees

Benefits

Flexible Work Hours

Health Insurance

Paid Vacation

Wellness Program

Risks

Data breaches raise concerns about Diligent's data security measures.

Expansion into Latin America may present operational and regulatory challenges.

New AI features could pose risks related to data privacy compliance.

Differentiation

Diligent serves over one million users from 23,000 organizations globally.

The company empowers 62% of the Fortune 500 with its GRC solutions.

Diligent integrates AI-driven analytics to enhance decision-making for board members.

Upsides

Diligent's new ESG module aligns with growing interest in ESG reporting.

Expansion in Latin America offers significant growth opportunities for Diligent.

Partnerships with firms like Aeries Technology accelerate market penetration.

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