Executive Assistant at The Walt Disney Company

Burbank, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Media, LegalIndustries

Requirements

At least 7 or more years supporting a Vice President and/or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft tools (inferred from context)
High level of integrity and discretion in handling confidential information
Professional decorum to represent and interface with senior executives
Experience thriving in high-pressure environments
Ability to confidently engage with top-tier leadership and maintain poise under pressure
Deep knowledge of leadership and savviness about Disney's businesses

Responsibilities

Conduct research, fact-check existing work, and prepare regular reports and summaries
Assist with regularly scheduled training for various Disney audiences, including set up and emceeing video conferences
Create a multi-city, sometimes global, travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives and their support teams
Review leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities to manage planning and scheduling strategically
Schedule conference rooms, meetings and video chats
Handle emergencies by adjusting schedules flexibly
Handle extremely confidential, sensitive information
Draft letters, emails, and slide decks on behalf of leaders and proofread documents created by others
Assist with on-boarding new employees
Manage purchase orders and vendor contracts
Plan events and team-building activities
Heavy calendar management and expense reports

Skills

Key technologies and capabilities for this role

Executive SupportCalendar ManagementExpense ReportingConfidentialityStakeholder EngagementProfessional CommunicationHigh-Pressure Environments

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time role.

What is the work location or remote policy for this role?

This information is not specified in the job description.

What key skills are required for the Executive Assistant role?

The role requires thriving in high-pressure environments, maintaining poise under pressure, high integrity and discretion with confidential information, professionalism in interfacing with senior executives, and strong relationship-building skills.

What is the team structure for this position?

This position reports to the Deputy General Counsel, Deputy Chief Compliance Officer and supports a team of attorneys and non-attorneys within the dynamic Legal & Global Affairs department.

What makes a strong candidate for this Executive Assistant role?

Strong candidates are experienced professionals who thrive in high-pressure environments, excel at supporting senior executives with poise, demonstrate high integrity and discretion, build critical relationships, and understand business needs while managing calendars, travel, and priorities strategically.