Executive Assistant at The Walt Disney Company

Burbank, California, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Media, LegalIndustries

At least 7 or more years supporting a Vice President and/or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft tools (inferred from context)
High level of integrity and discretion in handling confidential information
Professional decorum to represent and interface with senior executives
Experience thriving in high-pressure environments
Ability to confidently engage with top-tier leadership and maintain poise under pressure
Deep knowledge of leadership and savviness about Disney's businesses

Conduct research, fact-check existing work, and prepare regular reports and summaries
Assist with regularly scheduled training for various Disney audiences, including set up and emceeing video conferences
Create a multi-city, sometimes global, travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
Interface directly with other senior executives and their support teams
Review leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Understand the day’s priorities to manage planning and scheduling strategically
Schedule conference rooms, meetings and video chats
Handle emergencies by adjusting schedules flexibly
Handle extremely confidential, sensitive information
Draft letters, emails, and slide decks on behalf of leaders and proofread documents created by others
Assist with on-boarding new employees
Manage purchase orders and vendor contracts
Plan events and team-building activities
Heavy calendar management and expense reports