Executive Administrative Partner at Element Biosciences

San Diego, California, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Biotechnology, GenomicsIndustries

Requirements

Experienced in providing high-level administrative support to executive leadership
Proactive problem solver with exceptional communication skills and meticulous attention to detail
Positive can-do attitude, strong team orientation, and resilience during difficult situations
Thrives in fast-paced environments and dedicated to delivering high-quality results
Strong project management skills for coordinating stakeholders, timelines, communications, and deliverables
Ability to make administrative decisions and serve as a trusted liaison between senior leaders, team members, and external stakeholders
Daily on-site availability in San Diego

Responsibilities

Provide comprehensive administrative support to the SVP of Sales and Support, SVP of Marketing and Product Management, and SVP of Business Development, including managing complex calendars, scheduling meetings, travel, preparing presentations, and capturing follow-up items
Organize the recurring Commercial Call, partnering with leadership to finalize agendas, prepare and distribute materials, launch meetings, monitor timing, and track action items and follow-ups
Lead planning and execution for senior leadership events, meetings, and conferences (e.g., annual Global Sales Meeting, Global Distributor Meeting, and Visitor Program), handling all logistics seamlessly
Coordinate relationship management activities, creating and maintaining comprehensive contact lists for Commercial leaders and tracking meeting cadences (monthly, quarterly, semi-annual, annual)
Partner with Commercial leadership to design and maintain efficient systems and tools for relationship mapping and visibility across teams
Administer customer surveys in collaboration with Marketing and Commercial leadership, ensuring actionable insights are collected and shared
Serve as a connector across Sales/Support, Marketing, and Business Development, facilitating communication, information sharing, and collaboration
Manage project timelines, priorities, and outcomes across multiple initiatives, ensuring key deliverables are met with accuracy and attention to detail
Compile expense receipts and complete expense reports accurately and on time
Support special projects and initiatives, ensuring deadlines are met and objectives are achieved
Research and analyze industry-relevant topics and stay current on market trends
Proactively organize and expedite workflow to ensure schedules and commitments are met

Skills

Key technologies and capabilities for this role

Executive Administrative SupportCalendar ManagementTravel CoordinationMeeting SchedulingStakeholder CommunicationProblem Solving

Questions & Answers

Common questions about this position

Is this role remote or on-site?

This is a daily on-site role based in San Diego.

What is the salary or compensation for this position?

This information is not specified in the job description.

What key skills are required for the Executive Administrative Partner role?

The role requires exceptional communication skills, meticulous attention to detail, proactive problem-solving, strong project management skills, and a positive can-do attitude with team orientation.

What is the company culture like at Element Biosciences?

The company has built a highly efficient product-driven organization where employees can learn, grow, and thrive in a challenging but encouraging environment, committed to scientific integrity, collegiality, honesty, objectivity, and openness.

What makes a strong candidate for this role?

A strong candidate is someone who thrives in fast-paced environments, has experience providing high-level administrative support to executives, excels at project management for events and relationship coordination, and demonstrates resilience and a team-oriented attitude.

Element Biosciences

Next-generation sequencing technology provider

About Element Biosciences

Element Biosciences focuses on next-generation sequencing (NGS) technology, offering the AVITI System, a compact benchtop device that provides high-quality sequencing at a low cost of $1 per million reads. This system is designed for various clients, including academic researchers and pharmaceutical companies, and delivers industry-leading accuracy. Element Biosciences stands out by partnering with other biotech firms, like QIAGEN, to provide complete NGS workflows and by offering the 2023 AVITI for All Grant, which gives free sequencing for diverse applications. The company's goal is to make high-quality sequencing accessible and affordable to accelerate advancements in biotechnology.

San Diego, CaliforniaHeadquarters

2017Year Founded

$659.5MTotal Funding

SERIES_DCompany Stage

Biotechnology, HealthcareIndustries

201-500Employees

Benefits

100% company-paid medical, dental, & vision coverage

Flexible spending & health savings accounts

Premier mental health care

401(k) with immediately vested 4% company match

Company-paid Life and AD&D insurance

Stock option grants

Flexible time off

10 paid annual holidays

8-weeks paid parental leave

Risks

Increased competition from companies like Illumina may impact market share.

Rapid technological advancements require continuous innovation, straining resources.

High cost of AVITI24 may limit adoption among smaller research institutions.

Differentiation

Element Biosciences offers the AVITI System, a low-cost, high-quality sequencing platform.

The company's proprietary technology improves signal-to-noise ratio, enhancing sequencing data quality.

Strategic partnerships with firms like QIAGEN provide comprehensive NGS workflows for clients.

Upsides

AVITI24 platform integrates sequencing and multiomic analysis, revolutionizing cancer research.

Record growth in AVITI System installations indicates strong market demand and acceptance.

Recent executive appointments highlight commitment to leveraging AI for product optimization.

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