Event Project Manager

Location Type: Remote Employment Type: Full-Time

🚀 Who Are We?

Welcome to Welltech—where health meets innovation! 🌍 As a global leader in the Health & Fitness industry, we’ve crossed over 200 million installs with five life-changing apps, all designed to boost well-being for millions. Our mission? To transform lives through intuitive nutrition trackers, powerful fitness solutions, and personalized wellness journeys—all powered by a diverse team of over 700 passionate professionals with presence across 5 hubs.

Why Welltech?

Imagine joining a team where your impact on global health and wellness is felt daily. At Welltech, we strive to be proactive wellness partners for our users, while continually evolving ourselves.

Role Overview

We're looking for an Event Project Manager based in Warsaw who will be responsible for planning, coordinating, and executing a wide range of events, ensuring their successful delivery from concept to completion. This role requires exceptional organizational skills, attention to detail, and the ability to work collaboratively with cross-functional teams and external partners. Success in this role involves creating memorable and impactful events that align with our organization's objectives and leave a positive impression on participants.

Key Responsibilities

Event Planning & Execution (Across Multiple Locations)

• Organize and coordinate events in multiple company locations, ensuring consistency in experience and seamless execution.
• Develop event strategies aligned with company goals, including wellbeing initiatives, team-building activities, and charity-focused events.
• Manage event logistics, including venue setup, catering, equipment, transportation, and guest registration (in collaboration with the Workplace Experience team when needed).

Budget & Vendor Management

• Assist in budget planning, tracking expenses, and negotiating vendor contracts to ensure cost-effective solutions.
• Coordinate vendor payments and ensure financial adherence to approved budgets.
• Source and manage external event service providers across various locations.

Content & Program Coordination

• Support content development, working with speakers and presenters to align on event agendas and materials.
• Ensure seamless execution of audiovisual elements, stage design, and interactive experiences.

Integration with Company Goals & Employee Experience

• Align event planning with broader company goals, embedding wellbeing programs, sustainability efforts, and engagement initiatives.
• Support internal team-building activities and events that strengthen company culture.
• Collaborate with internal departments to ensure events reflect key company values and strategic objectives.

Gifts & Recognition Management

• Oversee gift selection, procurement, and delivery as part of major celebration projects (e.g., Winter Celebration, Company Anniversary).
• Ensure timely distribution of gifts across different locations.

Communication & Stakeholder Engagement

• Work closely with the Event Team and Communications Team to execute promotional strategies.
• Maintain strong relationships with internal teams and event partners.
• Provide high-level customer service to participants and manage event-related inquiries.

Post-Event Evaluation & Reporting

• Gather participant feedback and analyze event impact.
• Prepare reports with key insights and recommendations for future improvements.

Required Skills

• Proven experience managing events or corporate celebrations.
• Strong organizational and project management skills, with the ability to execute multiple events smoothly.
• Good communication and interpersonal skills for team collaboration and external coordination.
• Budgeting experience with attention to financial constraints and cost efficiency.
• Proficiency in event management tools (e.g., Asana, Slack, Confluence) and office software.
• Creative problem-solving skills for adapting to event changes and challenges.
• Good knowledge of wellbeing and CSR activities, aligning events with company values.