Event Manager

About Mindful Therapy Group

Mindful Therapy Group partners with independent mental health clinicians to support thriving private practices. With a growing national footprint and a mission-driven culture, we’re making it easier to access high-quality care, while empowering providers with the tools, infrastructure, and community they need.

Position Overview

We’re looking for a highly organized, proactive Events Manager to lead the planning, coordination, and execution of both provider-facing and internal corporate events. This fully remote role is ideal for a logistics-savvy professional who thrives in fast-paced environments, is comfortable managing multiple timelines, and can own everything from seminar planning to grand openings to leadership retreats, while keeping budgets and travel schedules on track.

Location Type: Remote Employment Type: Full-time Salary: 80,000 - 95,000 annually

Key Responsibilities

Provider-Facing Events

• Plan and execute events that engage and educate our community of providers, including CE seminars, lunch & learns, recruiting mixers, grand openings, and networking events
• Oversee end-to-end logistics: venue sourcing, scheduling, A/V, catering, signage, transportation, and vendor coordination
• Collaborate closely with Marketing and Business Development to align event strategy with brand, recruiting, and growth goals

Corporate Events & Retreats

• Coordinate internal events such as executive offsites, leadership retreats, holiday parties, and company celebrations
• Work directly with the Executive team to align goals, structure agendas, and manage travel for multi-day events

Travel & Schedule Coordination

• Own end-to-end travel planning and calendar coordination for key stakeholders attending events
• Book and manage travel arrangements (flights, hotels, ground transport) for team members, speakers, and leadership
• Anticipate and resolve logistical challenges with minimal oversight

Budgeting & Reporting

• Build and manage detailed event budgets with a focus on ROI and cost control
• Track actuals vs. budget, process vendor invoices, and prepare post-event recaps including cost and engagement metrics

Cross-Functional Collaboration

• Partner with the Marketing team to drive attendance, create event materials, and manage follow-up communications
• Maintain accurate attendee lists, track RSVPs, and report on event engagement
• Coordinate with Compliance and Clinical teams as needed for CE or licensure-relevant events

Requirements

What You Bring

• 4+ years experience in event planning, logistics, or program coordination, ideally in a distributed or multi-site organization
• Demonstrated success managing multiple concurrent events across different geographies
• Expertise in budget management, vendor negotiation, and contract coordination
• Excellent time management and attention to detail
• Strong interpersonal communication and collaboration skills
• Comfort operating independently in a remote environment and taking initiative
• Ability to travel 10–20% for live events, typically in the western and southwestern U.S.

Bonus Points

• Experience in behavioral health, healthcare, or provider-facing roles
• Familiarity with platforms like Eventbrite, Monday.com, HubSpot, or travel booking tools
• Strong writing and/or creative skills to support event promotions and engagement

Why Join Mindful?

We’re a people-first organization that believes supporting mental health starts with supporting each other. You’ll be part of a nimble, collaborative team with room to innovate and lead. At Mindful, we believe events are more than logistics—they’re opportunities to build meaningful connections and a strong provider community.

Compensation and Benefits

• 75% employer covered Health, Dental & Vision benefits