Construction & Development Project Administrator at Prologis

Ontario, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Construction, Real Estate, LogisticsIndustries

Requirements

3+ years of relevant experience
Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
Must be a team player that is proactive and takes initiative
Excellent multi-tasking skills with the ability to meet tight deadlines
Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues handling sensitive and confidential matters and documentation
Excellent communication skills, both written and verbal
Detail-oriented with strong planning, accuracy, organizational and time-management skills
Ability to work well under pressure; can easily adapt to change
Execute responsibilities with a sense of urgency and follow-through
Ability to carry out specific oral and written instructions from several different members of the environmental and legal teams
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
Preferred
Experience in Commercial Real Estate
High school diploma or general education degree (GED); and related experience and/or training
People Soft financials, Salesforce and Adobe Professional

Responsibilities

Coordinate all relevant project information, prepare and enter into systems all contracts, addendums and change orders for projects, process for party signatures, and ongoing monitoring projects and coordination of acquisition projects into PeopleSoft
Review and process invoices for payment
Coordinate meetings and special events with internal and external stakeholders, prepare documents and agenda items, keep notes, and helping with day-of preparation and take-down as needed
Conduct database maintenance for team shared systems, troubleshooting with vendors and users as needed
Maintain project filing, ensuring that contracts, invoices, reports, and all other required documents are being uploaded and maintained
Review and maintain consultant insurance files and solicit updates as required before payment
Cost control – Ensure costs are coded correctly and are in line with the said Contract – including communicating with consultants to understand appropriate costing and coordinating with the Entitlement Managers
Prepare reports, monthly accruals and budget to actual based on contracted costs
Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for all Entitlements functions in California
Project lead for Department initiatives revolving around new administrative process and methods
Willingness to pitch-in and take on new projects as requested

Skills

Key technologies and capabilities for this role

PeopleSoftContract ManagementChange OrdersInvoice ProcessingMeeting CoordinationDatabase MaintenanceDocument ManagementVendor TroubleshootingProject CoordinationInsurance Review

Questions & Answers

Common questions about this position

What experience is required for the Construction & Development Project Administrator role?

Candidates need 3+ years of relevant experience.

What skills are necessary for this position?

Proficiency in MS Office Suite, accounting/travel software, and Salesforce is required, along with excellent multi-tasking skills, the ability to meet tight deadlines, and being a proactive team player.

Where is this job located?

The position is located in Inland Empire, CA or San Francisco, CA.

What is the salary or compensation for this role?

This information is not specified in the job description.

What kind of work environment can I expect in this role?

This is a newly created position in a fast-paced, customer-centric environment where you'll balance multiple priorities and respond to internal and external customer needs.