Business Operations Associate

Position Overview

• Location Type: [Not Specified]
• Job Type: Full-Time
• Salary: [Not Specified]

The Business Operations Associate will be responsible for ensuring entity setup, compliance, and subsidiary management, as well as corporate insurance worldwide. This role requires availability during Eastern Standard Time (EST) business hours (e.g., 9 AM – 5 PM EST). Candidates located in India must be willing and able to work during this time zone.

Responsibilities

Entity/Subsidiary Management:

• Assist in the development and assessment of the global corporate entity structure to enable sales growth, employee talent, and risk mitigation.
• Establish new corporate subsidiaries as necessary based on guidance from upper management.
• Obtain all necessary legal representation and compliance partnerships for legal incorporation, business and tax registration, and ongoing regulatory compliance as mandated by law. This includes mandated disclosures, audit requirements, statements of information, annual reports, and preparing/executing Board resolutions.
• Become a subject matter expert regarding incorporation and ongoing compliance for expansion efforts in any country the company operates in.
• Rigorously maintain all corporate records, such as Board minutes, Board resolutions, dates of incorporation, account numbers, and reporting requirements. Advise Accounting, Legal, and Finance departments of any ongoing obligations.
• Advise stakeholders regarding any changes to the plan as the company grows. Assist HR, Accounting, Finance, and Sales when first operating in new countries or regions.
• Ensure accurate and timely filing of all regulatory requirements.

Corporate Insurance:

• Responsible for obtaining proper coverage, renewing expiring policies, and managing broker and provider relationships for all global corporate insurance policies. This includes property, general liability, commercial automobile, umbrella liability, specific foreign required coverages, errors & omissions, cyber, crime, and executive liability.
• Assess coverage needs annually or as new developments dictate.

Process Improvement:

• Identify and implement improvements in compliance.
• Stay updated on changes in laws and recommend necessary adjustments to ensure compliance.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field; CPA or equivalent certification preferred.
• Minimum of 4-6 years of experience in domestic and international tax, with exposure to direct and indirect taxes.
• Proficiency in Microsoft Excel and PowerPoint, including advanced functions.
• Exceptional analytical and organizational skills with strong attention to detail.
• Great project management skills.
• Effective communication and collaboration skills.
• Proficiency in spoken and written English is required. The successful candidate will communicate regularly with international teams and must be able to write reports and participate in meetings in English.
• Ability to manage multiple projects and meet deadlines.
• 2+ years of experience in handling entity establishment and maintenance across multiple jurisdictions.
• Ability to work in a dynamic, fast-paced environment.

Application Instructions

[Not Specified]

Company Information

[Not Specified]