Associate Logistics Coordinator

Job Details

• Employment Type: Full time
• Work Schedule: First Shift (Days)

Environmental Conditions

• Adherence to all Good Manufacturing Practices (GMP)
• Safety Standards

Job Description

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Location/Division Specific Information

Our PPD® Laboratory Services team has a direct impact on improving patient health through the expertise of scientists, industry thought-leaders and therapeutic experts. As the world leader in serving science, our laboratory professionals bring their commitment to accuracy and quality to deliver groundbreaking innovations.

Discover Impactful Work

As an Associate Logistics Coordinator you will be responsible and accountable for the ordering, receiving, processing, storing, shipment and delivery, return drug accountability, reconciliation and destruction of clinical supplies returned by the clinical sites of drug products and medical devices for assigned studies. Performs local purchases activities as per request. Responsible for logistics coordination of moderate to complex studies with little to no supervision. Actively problem solves and suggests solutions to logistics challenges.

A Day in the Life

• Issue Pro-forma invoice for shipments from kit vendors to sites.
• Maintains the Proforma mailbox, sending proforma invoices to the IOR for approval, making any changes required and release to kit vendor for shipment.
• Maintains courier contact sheets and starter packs for couriers.
• Responsible for daily interaction with clients/IOR to ensure correct delivery of supply orders to clinical sites.
• Escalates to Project Manager and/or designee when client/IOR is unresponsive and study timelines are impacted.
• Point of contact for issues and questions related to proforma invoices for supply orders, Starter Packs and Courier Contact Sheets.
• May assist with or participate in:
  • Solving courier issues and managing courier operations, sample pickups or deliveries of supplies.
  • Arranging pickups and looking for contingencies when sites are unable to work with the assigned courier.
  • Courier operational meetings and reports to Senior Level/Team Lead/Manager any issue or concern.

Keys to Success

Education

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to 0 to 1 year).
• Technical positions may require a certificate.

Experience

• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).
• In some cases an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.

Knowledge, Skills, Abilities

• Proficient in English (verbal and written).
• Strong computer skills: solid understanding of Microsoft Project, Excel, and Microsoft Word is required.
• Proven understanding of the Clinical Supply process, such as manufacturing, handling, importing, shipping, exporting, auditing, labeling and packaging.
• Strong organizational, planning and time management skills.
• Planning analytical skills.
• Good analytical skills and ability to work on issues of a diverse and con