Event Coordinator
Limble CMMSSalary not specified
Not SpecifiedCompensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Media, EventsIndustries
Requirements
- 1–3 years of experience in events, marketing, project coordination, executive support, or a related field
- Events experience is required
- Exceptional attention to detail, organizational skills, and multitasking ability
- Strong communication and interpersonal skills
- Outstanding written and verbal communication, organizational, and time management skills
- Flexible with a proven ability to think critically in high pressure situations
- Ability to multitask and meet deadlines
- Positive, collaborative attitude
- Competent in Microsoft Word, Excel, and PowerPoint
- Familiarity with event marketing platforms (i.e., Splash and Sailthru)
- Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus
- Experience with Adobe Suite products is a plus
- Comfortable working both independently and collaboratively across teams
- Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required
Responsibilities
- Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support
- Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables
- Support the team in real-time problem-solving and coordination during live events
- Help manage RSVPs, guest confirmations, and check-in tools
- Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre- and post-event audience experience
- Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams
- Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details
- Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection
- Book photographers, travel, and accommodations; submit invoices and process expense reports
- Maintain updated records of contracts, agreements, and documentation for vendors
- Organize and ship event materials (signage, swag, collateral) as needed
- Develop and maintain registration pages, ensuring details and accuracy at all times
- Manage event materials, client-facing documents, and multiple front-of-house and back-of-house tasks on-site at events and in a virtual environment
- Collaborate across the events team to research and build highly curated guest lists, track event analytics, support the creative team with creation and design of event elements (including signage creation, deck creation, etc.), and draft and send event attendee communications
- Perform relevant administrative tasks
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What experience is required for the Associate, Axios Live position?
Candidates need 1–3 years of experience in events, marketing, project coordination, executive support, or a related field, with events experience required.
What are the key skills needed for this role?
The role requires exceptional attention to detail, organizational skills, multitasking ability, strong communication and interpersonal skills, outstanding written and verbal communication, time management, flexibility, and critical thinking in high-pressure situations.
Is this a remote position or does it require on-site work?
The role involves operational responsibilities for in-person events, including setup, breakdown, and onsite guest check-in support, alongside virtual and hybrid events.
What does Axios look for in ideal candidates?
Ideal candidates embody an entrepreneurial spirit, a passion for Axios’ mission, and have events experience with strong organizational and communication skills.
What is the salary or compensation for this position?
This information is not specified in the job description.
Axios
Local news coverage for Charlotte community
About Axios
Axios Charlotte provides local news and information to the Charlotte, North Carolina community, covering topics like careers, real estate, travel, and food. The company generates revenue through advertising and sponsored content, leveraging its daily newsletter with over 107,000 subscribers to attract local businesses. By focusing specifically on the Charlotte area, Axios Charlotte offers in-depth coverage that is highly relevant to its audience. The goal is to keep the community informed while supporting local businesses.
Arlington, VirginiaHeadquarters
2017Year Founded
$55.4MTotal Funding
SERIES_CCompany Stage
Consumer Software, Consumer Goods, EntertainmentIndustries
501-1,000Employees
