Artist Management Coordinator (Artist Transitions & Administration) at Sony Pictures Imageworks

Montréal, Québec, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Visual Effects, FilmIndustries

Requirements

2+ years of experience in administrative or HR coordination roles (animation/VFX experience is an asset)
Previous onboarding experience at a large company is an asset
Strong organizational and communication skills, with a high attention to detail and follow-through
Proficient in Google Suite, Excel, and internal databases. Easily picks up new systems and ways of working
Experience working with cross-functional departments (P&O, Payroll, Systems, Facilities, and Training)
Ability to manage sensitive information discreetly and professionally
Comfortable in a fast-paced environment

Responsibilities

Maintain and update onboarding and exit reports used by AM, P&O, Training, Systems, and Facilities
Partner with the Head of Artist Management to provide accurate overhead growth forecasts for artist departments
Coordinate with Systems to confirm new artists receive required equipment before their start date
Work with P&O and Training to ensure new hires are scheduled for all required onboarding sessions on their first day
Identify and communicate irregular hire scenarios (e.g., midweek starts, returns from leave) to ensure a smooth process
Follow up with all new hires to confirm completion of Compliance Training during their first week
Set up initial billing and ensure new hires complete timecards accurately to avoid payroll issues
Participate in P&O and Systems onboarding sessions. Works with P&O to update and maintain onboarding to ensure relevant information is covered
Continuously look to improve onboarding workflows for efficiency and clarity
Work with facilities to coordinate home equipment pickup with departing artists; ensure logistics are handled prior to exit
Confirm with Systems that all returned equipment is accounted for and verified by SPI
Submit tickets for all leaves, hiatuses, and exits; manage absence requests for all types of leaves
Prepare and send exit confirmation and formal letters to departing artists
Enter all new hires into employee and crewing databases (CAST) accurately and efficiently
Produce and maintain Reduction in Force (RIF) and GAP reports; ensure CAST data remains current and accurate for internal tracking
Manage missing timecard reports weekly; work closely with Payroll to resolve discrepancies and ensure timely processing
Oversee the rate request tracker; verify accuracy and ensure approvals are processed by AMs, P&O, and the Compensation Manager
Generate and distribute various reports for the Head of Artist Management, ensuring data integrity across all administrative systems

Skills

Onboarding Coordination

Offboarding

Payroll Support

Crewing

Data Management

Administrative Workflows

Forecasting

Compliance Training

Timecards

Cross-Departmental Coordination

Sony Pictures Imageworks

Visual effects and animation studio

About Sony Pictures Imageworks

Sony Pictures Imageworks creates visual effects and animations for the film and entertainment industry. They produce photorealistic live-action effects, dynamic character animations, and full computer-generated features. Their work includes over 100 productions, contributing to major films like "Ghostbusters: Frozen Empire" and animated features such as "Across The Spider-Verse." The studio differentiates itself through proprietary software and tools that enhance their visual effects capabilities, giving them a competitive edge. Their goal is to deliver high-quality visual content while also licensing their technology to other studios.

Culver City, CaliforniaHeadquarters

1992Year Founded

VENTURE_UNKNOWNCompany Stage

Design, EntertainmentIndustries

1,001-5,000Employees

Benefits

Health Insurance

401(k) Retirement Plan

Paid Sick Leave

Paid Vacation

Risks

Competition from Montreal-based VFX companies may impact market share.

Relocation to The Post could lead to operational disruptions.

Departure of key personnel might affect ongoing projects and collaborations.

Differentiation

Sony Pictures Imageworks excels in photorealistic live-action visual effects and CG animation.

The company has developed proprietary software for cutting-edge visual effects production.

Their global presence includes facilities in Culver City, Vancouver, and Chennai.

Upsides

Expansion into Montreal enhances their North American market presence.

Increased demand for high-quality VFX boosts their project opportunities.

AI-driven animation tools improve workflow efficiency and creative possibilities.

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