Artist Management Coordinator at Sony Pictures Imageworks

Montréal, Québec, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Visual Effects, FilmIndustries

Requirements

Proficiency in English (language in work environment)
Ability to utilize AI tools for generating meeting notes and action items
Familiarity with crewing software, Greenhouse (for modified rehires), and related systems
Strong organizational, administrative, and communication skills (inferred from role demands)

Responsibilities

Organize and log new hires into department trackers; ensure all artist data remains accurate and up to date
Maintain clear and consistent communications across department chats; may be required to create and manage department-specific chat groups
Schedule and organize departmental meetings, councils, show debriefs, and related events, including note tracking and follow-up documentation
Schedule and coordinate welcome meetings with new artists, AMs, and HODs
Maintain crewing software accuracy and assist in ensuring current team assignments are accurate
Create and distribute weekly crewing summaries to Producers and AMs
Facilitate department communication channels between AMs, HODs, and Producers
Build and distribute TMS forms to artists for completion
Coordinate TMS schedules, send meeting invitations, and track report completion within assigned departments
Coordinate feedback schedules and reminders for all assigned departments
Support Supervisors, Leads, and AMs in collecting, tracking, and organizing feedback sessions
Liaise with Production and HODs to ensure all evaluations are submitted on time
Coordinate merit increase schedules with AMs and maintain tracking documentation
Process contract changes, extensions, exits, and transfers with P&O; ensure proper communication flow
Process modified rehires through Greenhouse and coordinate with Recruiting for accuracy
Communicate with Recruiting to request internal job board postings
Track and organize internal applications for AM/HOD review
Support AM and P&O in obtaining work permit extensions and renewals
Organize and administer the Applause Award program, including approvals and payment schedules
Utilize AI tools to generate meeting notes and action items for AMs

Skills

Artist Management

Crewing

Administrative Support

Scheduling

Communication

Data Tracking

Contract Management

Meeting Coordination

Feedback Coordination

Team Member Stories

Sony Pictures Imageworks

Visual effects and animation studio

About Sony Pictures Imageworks

Sony Pictures Imageworks creates visual effects and animations for the film and entertainment industry. They produce photorealistic live-action effects, dynamic character animations, and full computer-generated features. Their work includes over 100 productions, contributing to major films like "Ghostbusters: Frozen Empire" and animated features such as "Across The Spider-Verse." The studio differentiates itself through proprietary software and tools that enhance their visual effects capabilities, giving them a competitive edge. Their goal is to deliver high-quality visual content while also licensing their technology to other studios.

Culver City, CaliforniaHeadquarters

1992Year Founded

VENTURE_UNKNOWNCompany Stage

Design, EntertainmentIndustries

1,001-5,000Employees

Benefits

Health Insurance

401(k) Retirement Plan

Paid Sick Leave

Paid Vacation

Risks

Competition from Montreal-based VFX companies may impact market share.

Relocation to The Post could lead to operational disruptions.

Departure of key personnel might affect ongoing projects and collaborations.

Differentiation

Sony Pictures Imageworks excels in photorealistic live-action visual effects and CG animation.

The company has developed proprietary software for cutting-edge visual effects production.

Their global presence includes facilities in Culver City, Vancouver, and Chennai.

Upsides

Expansion into Montreal enhances their North American market presence.

Increased demand for high-quality VFX boosts their project opportunities.

AI-driven animation tools improve workflow efficiency and creative possibilities.

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