Executive Assistant
Kraken$65,000 - $101,000/year
Full Time
Entry Level & New Grad
Not SpecifiedCompensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Healthcare, PediatricsIndustries
Requirements
- Passionate and committed to reimagining pediatric health care and supporting children with complex medical conditions
- Professional and friendly demeanor
- Detail-oriented with experience accurately managing multiple tasks and communicating with team members at all levels
- Administrative support experience supporting multiple leaders' calendars
- Proficient in Microsoft 365 applications (Outlook, SharePoint, Excel)
- Ability to maintain a high level of discretion in handling confidential information
Responsibilities
- Support Sr. Dir / VP-level team members from the Commercial Impact organization with administrative tasks on an as-needed basis
- Make hotel room reservations for senior leaders attending conferences and events
- Assist with coordinating travel logistics for senior leaders
- Maintain Outlook calendars, including creating and prioritizing appointments and travel
- Organize meetings, including multi-attendee scheduling
- Interact with senior leaders and executives
- Submit monthly expense reporting
- Perform other duties as assigned by the Executive Operations team
- Collaborate with Business Development and external partners or vendors to coordinate shipping inventory to conferences and events
- Assist the Senior Director, Business Development in coordinating conference and event logistics (registering attendees, making dinner reservations, managing hotel reservations)
- Support pre-event planning, including internal team communications, booking catering, and scheduling internal prep meetings
- Provide general administrative support to the Commercial Impact organization for internal and external events and meetings as needed
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What compensation is offered for the Administrative Coordinator role?
The role offers a competitive base salary, a competitive company benefits package, and eligibility to participate in an employee equity purchase program (as applicable). Compensation is determined by analyzing factors including job-related knowledge, skills, and experience.
Is this Administrative Coordinator position remote or office-based?
This information is not specified in the job description.
What skills are required for the Administrative Coordinator position?
Required skills include being professional and friendly, detail-oriented with experience managing multiple tasks and communicating at all levels, administrative support experience with multiple leaders' calendars, proficiency in Microsoft 365 applications (Outlook, SharePoint, Excel), and ability to maintain discretion with confidential information.
What is the company culture like at Imagine Pediatrics?
The company is a tech-enabled, pediatrician-led medical group focused on reimagining care for children with special health care needs, emphasizing compassion, creativity, and commitment to enhancing existing care teams.
What makes a strong candidate for the Administrative Coordinator role?
A strong candidate is passionate about reimagining pediatric health care for children with complex medical conditions, professional, friendly, detail-oriented, experienced in administrative support for multiple leaders, proficient in Microsoft 365, and able to handle confidential information discreetly.
Imagine Pediatrics
24/7 virtual pediatric care and support
About Imagine Pediatrics
Imagine Pediatrics offers 24/7 virtual pediatric care customized for children with medical complexity, providing unlimited access to care via messaging, phone call, or video visit, and coordinating with the child's existing care team. Their multidisciplinary team of pediatricians, nurses, social workers, and care coordinators delivers high-quality, virtual-first care and support, with services currently available in Texas and Florida.
220 Athens Way #240, Nashville, TN 37228, USAHeadquarters
2022Year Founded
$5MTotal Funding
SEEDCompany Stage
51-200Employees
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