Administrative Associate: Chief Technology Office, IT at Vanguard

Malvern, Pennsylvania, United States

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$40,000 – $59,000Compensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

NoVisa

Financial Services, TechnologyIndustries

Requirements

At least 2 years of administrative or related experience, ideally in a medium to large organization
High school diploma or equivalent; an Associate degree or related degree is preferred
Proficiency with Microsoft Office products
Strong organizational skills to stay organized and manage multiple priorities
Excellent interpersonal skills: ability to take direction, be adaptable, collaborate positively with others, and strong client-facing/customer service skills
Growth mindset: proactive and curious about the work done in the department
Attention to detail

Responsibilities

Calendar management: schedule meetings, organize events, and track attendance
Travel coordination: arrange travel plans and ensure refreshments are ordered when needed
Procedure adherence: follow established guidelines with precision, while exercising independent judgment
Office supply management: monitor and order office supplies, keeping an eye on expenditures
Document preparation: craft correspondence, reports, meeting minutes, presentations, and other written and visual materials

Skills

Microsoft Office

Calendar Management

Travel Coordination

Office Supply Management

Document Preparation

Meeting Minutes

Presentations

Vanguard

Client-owned investment management firm offering low-cost funds

About Vanguard

Vanguard provides financial services with a focus on investment management. The company offers a variety of products, including mutual funds, exchange-traded funds (ETFs), individual retirement accounts (IRAs), and 401k rollovers, aimed at individual investors, financial advisors, and institutions. Vanguard's unique ownership structure means it is owned by its funds, which are in turn owned by the clients, allowing it to prioritize the needs of its investors over external shareholders. This model enables Vanguard to offer low-cost investment options, as it primarily earns revenue through management fees that are generally lower than industry standards. Additionally, Vanguard provides personalized investment advisory services, charging fees based on the assets managed. The company's goal is to help clients grow their wealth and achieve their financial objectives through effective investment strategies, while maintaining a competitive performance track record.

Kline Township, PennsylvaniaHeadquarters

1975Year Founded

SECONDARYCompany Stage

Fintech, Financial ServicesIndustries

10,001+Employees

Benefits

Best-in-class medical, dental & vision coverage

Onsite health clinic & fitness center

Health Smart Rewards program

Vanguard Retirement Savings Plan

Education Benefits

PTO

Family Planning Benefist

Parental leave

Personal development opportunities

Volunteer Time Off

Risks

Competition from AI-driven platforms like Writer challenges Vanguard's traditional advisory services.

Vanguard's stake in Steelcase exposes it to the volatile furniture market.

New active bond ETFs may struggle in a low-yield environment with increasing competition.

Differentiation

Vanguard is client-owned, aligning its interests with investors, unlike traditional firms.

The firm offers low-cost investment products, making it attractive to cost-conscious investors.

Vanguard's ownership structure allows it to focus on long-term investor value.

Upsides

Vanguard's new active bond ETFs offer diversified, low-cost fixed income options.

The acquisition of Steelcase shares diversifies Vanguard's portfolio into the furniture industry.

Launching the International Dividend Growth Fund appeals to investors seeking sustainable dividend growth.

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