Administrative Assistant at Marcus & Millichap

Houston, Texas, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Commercial Real EstateIndustries

Requirements

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiar with Adobe Creative Suite (InDesign, Photoshop, Illustrator); experience preferred
Excellent verbal and written communication skills
Strong project management capabilities
Highly organized with the ability to manage multiple priorities and take initiative independently
Exceptional attention to detail
Collaborative and service-oriented team player
Skilled at handling multiple complex projects under pressure while meeting tight deadlines

Responsibilities

Develop and manage marketing materials for property listings, including proposals, offering memorandums, flyers, and research reports
Execute targeted email & mail campaigns and maintain contact databases for property promotions and branding initiatives
Support the lead agent and team with administrative tasks such as transaction coordination, pipeline documentation, and process optimization
Oversee deal tracking in pipeline software from proposal through closing, ensuring accurate documentation and compliance
Maintain client files and transaction records in alignment with firm and regulatory standards
Manage third-party listing platforms and route incoming leads to appropriate team members
Coordinate property signage logistics with vendors, including installation and removal
Regularly update internal databases and monitor market activity to support team insights such as On Market Deals & New Listings
Assist in collecting and organizing deal documentation (LOIs, PSAs, representation agreements, addendums)
Contribute to team growth by supporting front-end business development and operational scalability

Skills

Microsoft Office

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Marketing Materials

Email Campaigns

Database Management

Transaction Coordination

Pipeline Management

Client File Management

Lead Routing

Vendor Coordination

Marcus & Millichap

Commercial real estate brokerage and advisory services

About Marcus & Millichap

Marcus & Millichap specializes in commercial real estate investment sales, financing, research, and advisory services across the United States and Canada. The firm operates with a team of 2,000 professionals in 80 offices, serving clients such as real estate investors, property owners, and developers. They assist clients in buying, selling, and financing various types of commercial properties, including multifamily housing, retail, office, industrial, and hospitality. The company earns revenue primarily through commissions on property sales and financing arrangements, as well as fees for their research and advisory services. What sets Marcus & Millichap apart from competitors is their focus on specialization, commitment to client results, and the integration of research and technology to enhance their services. Their goal is to provide tailored solutions that lead to successful outcomes for their clients in the commercial real estate market.

Calabasas, CaliforniaHeadquarters

1971Year Founded

$28.1MTotal Funding

IPOCompany Stage

Consulting, Real EstateIndustries

1,001-5,000Employees

Benefits

Medical

Dental

Vision

Flexible Spending Plans (Medical, Dependent Care, Commuter)

401(k) Plan with Company Match

Company Sponsored Long-Term Disability Coverage

Additional Voluntary Long-Term Disability Coverage

Company Sponsored Group Life/AD&D

Additional Voluntary Life/AD&D

Employee Assistance Program (EAP)

Paid Time Off (paid vacation time, paid sick time, and paid Company holidays)

Educational Assistance

Employee Referral Program

Fitness Membership Discount Program

Credit Union Membership

Risks

Rising interest rates may reduce the volume of commercial real estate deals.

Remote work trend could decrease demand for office spaces.

E-commerce growth challenges demand for traditional retail properties.

Differentiation

Largest firm specializing in real estate investment sales and financing in North America.

Operates over 80 offices with 2,000 professionals in the U.S. and Canada.

Focuses on specialized services tailored to commercial real estate clients' needs.

Upsides

Increased demand for grocery-anchored retail centers boosts transaction opportunities.

Growing interest in high-quality medical properties enhances market appeal.

Significant investment opportunities in North Jersey's multifamily sector.

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