Admin Coordinator, Client Experience at BlackRock

Budapest, Budapest, Hungary

Apply Now

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, Asset ManagementIndustries

Requirements

Delivers tasks on time with strong attention to detail and a sense of urgency
Communicates clearly, responds professionally, and builds positive rapport with colleagues and management
Proficient in Microsoft Office and collaboration tools; comfortable navigating internal systems and platforms
Applies current administrative processes and policies and keeps up-to-date with changes and updates
Flexible and adaptable to changing priorities; resourceful in finding information and solutions
Maintains confidentiality and uses discretion when handling sensitive information
Works well independently and as part of a team, demonstrating a positive and collaborative attitude

Responsibilities

Deliver and execute administrative duties for the team, supporting the Admin Lead in day-to-day activities
Perform precise and effective calendar management across global time zones, including complex coordination of meetings and video conferences
Coordinate all business travel (domestic and international), including air and ground transportation, hotel reservations, visas, and other travel documentation
Process expenses and compliance documentation in line with company policy
Plan small internal/external events (e.g., strategy sessions, conferences, social events), coordinating logistics such as rooms and meals
Serve as the main point of contact for external visitors, preparing for visits in advance (e.g., coordinating with security, sending necessary forms)
Support onboarding of new hires and offboarding of leavers, including technology and proprietary materials
Use Microsoft Office and collaboration tools proficiently to support recurring activities
Store documents in suitable locations for the team or business (Shared Drive/SharePoint/OneDrive)
Stay up-to-date on trainings and make simple edits to materials as requested
Maintain confidentiality and use discretion when handling sensitive information (e.g., credit cards, passport/visa details)
Independently follow up with others to ensure action items are fulfilled

Skills

Key technologies and capabilities for this role

Calendar ManagementMeeting CoordinationBusiness Travel BookingVisa ProcessingExpense ReportingEvent PlanningVisitor CoordinationOnboarding SupportOffboarding SupportCompliance Documentation

Questions & Answers

Common questions about this position

What skills are required for the Admin Coordinator role?

Key skills include strong attention to detail, precise calendar management across global time zones, proficiency in Microsoft Office and collaboration tools, clear professional communication, and maintaining confidentiality with sensitive information.

Is this a remote position or does it require office work?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What does the Client Experience team at BlackRock focus on?

The Client Experience organization aims to make it easier for clients to do business with BlackRock through four pillars: Client Experience Delivery, Wealth, Client Experience Operations, and Client Experience Transformation.

What makes a strong candidate for this Admin Coordinator position?

Strong candidates deliver tasks on time with attention to detail and urgency, communicate clearly and professionally, are flexible and adaptable to changing priorities, and independently follow up on action items while maintaining confidentiality.

BlackRock

About BlackRock

New York City, New YorkHeadquarters

1988Year Founded

$78,647.7MTotal Funding

IPOCompany Stage

Fintech, Financial ServicesIndustries

Benefits

Health Insurance

Unlimited Paid Time Off

Mental Health Support

Wellness Program

401(k) Retirement Plan

Risks

FDIC scrutiny could lead to regulatory challenges for BlackRock.

Workforce reduction may indicate internal financial pressures or strategic shifts.

Involvement in Yangzijiang Shipbuilding exposes BlackRock to geopolitical risks.

Differentiation

BlackRock's Bitcoin ETF, IBIT, reached over $50 billion in assets quickly.

The firm is developing a layer-2 tokenized real-world asset platform on Ethereum.

BlackRock's partnership with Frax Finance enhances its stablecoin market presence.

Upsides

IBIT's success attracts a broader range of cryptocurrency investors.

The Ethereum platform positions BlackRock as a leader in blockchain financial services.

Partnership with Frax Finance enhances digital finance offerings and compliance.

Land your dream remote job 3x faster with AI

Try Jobo Free