Admin Assistant (Front Desk) at Alexandra Lozano Immigration Law PLLC

Seattle, Washington, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Legal, Immigration LawIndustries

Requirements

Bachelor’s degree in a related field preferred; equivalent experience considered
Bilingual in English and Spanish is required
Minimum of 2 years of administrative experience, preferably in a legal or immigration law setting
Proficient in Microsoft Office Suite, Google Workspace, and case management software
Strong organizational, time management, and multitasking skills
Excellent written and verbal communication skills
High attention to detail and ability to troubleshoot administrative issues
Comfortable with office technology (printers, scanners, etc.)
Ability to work independently and collaboratively in a fast-paced environment
Professional demeanor and strong interpersonal skills when interacting with clients and team members

Responsibilities

Maintain a clean, organized, and professional office environment
Manage, receive, and process client documentation in accordance with firm procedures
Accurately input client intake information into case management systems
Process record requests and ensure timely follow-up
Answer and direct phone calls, emails, and client inquiries in a professional manner
Draft, proofread, and edit correspondence, reports, and legal documents
Ensure timely and accurate internal and external communication
Schedule and coordinate appointments, meetings, and conferences
Arrange travel accommodations and itineraries for attorneys as needed
Maintain and update attorney calendars to reflect current appointments and deadlines
Organize and manage electronic and physical filing systems
Create, edit, and manage reports
Collaborate with team members to support client services and legal operations
Handle confidential and sensitive information with the highest level of discretion
Greet and assist clients during in-person visits
Manage client check-ins to ensure a welcoming and professional experience
Provide responsive, courteous support to address client needs or direct them to appropriate staff
Perform other related administrative tasks and duties as assigned

Skills

Key technologies and capabilities for this role

Bilingual English SpanishCase Management SystemsClient IntakeDocument ProcessingPhone EtiquetteEmail ManagementCalendar ManagementSchedulingFiling SystemsLegal CorrespondenceProofreadingClient ServicesOffice Organization

Questions & Answers

Common questions about this position

What is the pay rate for the Admin Assistant position?

The pay rate is $20.00 - $23.00 per hour.

Is this position remote or in-office?

This is an in-office position.

What skills and qualifications are required for this role?

Required qualifications include being bilingual in English and Spanish, minimum 2 years of administrative experience (preferably in legal or immigration law), proficiency in Microsoft Office Suite, Google Workspace, and case management software, plus strong organizational, communication, and multitasking skills.

What benefits are offered for this position?

Benefits include medical (100% employer paid), vision, dental, $50k life insurance policy, 401(k) with 6% employer match, PTO, paid holidays, employee assistance program, and fitness stipend.

What makes a strong candidate for this Admin Assistant role?

A strong candidate is bilingual in English/Spanish, has 2+ years of administrative experience preferably in legal settings, is proficient in Microsoft Office, Google Workspace, and case management software, and demonstrates strong organization, communication, and interpersonal skills in a fast-paced environment.

Alexandra Lozano Immigration Law PLLC

Legal services for immigration assistance

About Alexandra Lozano Immigration Law PLLC

Alexandra Lozano Immigration Law PLLC specializes in assisting immigrants by providing crucial services such as obtaining protection, work permits, and legal documentation. They are dedicated to helping keep families together and support victims of crimes through specific legal strategies like the Violence Against Women Act (VAWA), and Visas T and U. Working at this firm not only offers the opportunity to engage in meaningful and impactful legal work but also to be part of a team that is committed to making a significant difference in the lives of vulnerable communities. The firm's specialized focus on immigration law provides a unique environment for professional growth in a field that is both challenging and rewarding.

6720 Fort Dent Way Suite 230, Tukwila, WA 98188, USAHeadquarters

2014Year Founded

VENTURE_UNKNOWNCompany Stage

Social ImpactIndustries

201-500Employees