Accounts Payable Administrative Assistant at Triumvirate Environmental

Somerville, Massachusetts, United States

Triumvirate Environmental Logo
Not SpecifiedCompensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Environmental Services, Higher Education, Life Sciences, Healthcare, Advanced ManufacturingIndustries

Requirements

  • High School Diploma or GED
  • Familiarity with accounts payable and accounts receivable ledgers
  • Proficiency in Microsoft Word, Excel, and Outlook
  • Strong written and verbal communication skills
  • Ability to maintain confidentiality regarding financial data
  • Excellent organizational skills with attention to detail
  • Must be eligible to work in the United States without future sponsorship
  • Must have a reliable form of transportation

Responsibilities

  • Answer incoming phone calls from vendors and employees
  • Monitor the Accounts Payable email inbox and promptly respond to vendor inquiries
  • Assist with administrative tasks related to check run payments
  • Prepare UPS packages for mailing and print labels
  • Process monthly credit card entries
  • Maintain electronic and hard copy filing systems
  • Download necessary reports as requested
  • Match payments to invoices electronically
  • Scan incoming mail and encourage vendors to submit electronic invoices
  • Manage the “must pay” list
  • Assist with small statement reconciliation
  • Download invoices from vendor websites (e.g., UPS, WB Mason, Cintas, Wells Fargo)
  • Save Down invoices by entity
  • Confirm purchase orders on invoices
  • Sort incoming US mail and handle checks

Skills

Key technologies and capabilities for this role

Accounts PayableAccounts ReceivableMicrosoft ExcelMicrosoft WordMicrosoft OutlookData EntryFiling SystemsInvoice ProcessingVendor CommunicationStatement ReconciliationPurchase Order Matching

Questions & Answers

Common questions about this position

What is the work arrangement for this position?

The position is fully onsite for the first 90 days in the Somerville, MA Corporate office, then follows a hybrid schedule approved by the manager and Human Resources.

What benefits does Triumvirate Environmental offer?

Benefits include Health, Dental and Vision Insurance, 401k contributions, generous tuition reimbursement, safety training, mentorship, career succession planning, relocation opportunities, auto/home insurance discounts, pet assistance discount plans, and discounted movie passes.

What skills are required for the Accounts Payable Administrative Assistant role?

Requirements include a High School Diploma or GED, familiarity with accounts payable and accounts receivable ledgers, proficiency in Microsoft Word, Excel, and Outlook, strong written and verbal communication skills, excellent organizational skills with attention to detail, and ability to maintain confidentiality.

What is the company culture like at Triumvirate Environmental?

The company fosters a unique culture that promotes growth, development, education, and creativity, with a commitment to WOW both employees and customers, and values a diverse and inclusive workplace.

What makes a strong candidate for this position?

Strong candidates are experienced, detail-oriented, self-motivated, and well-organized, with familiarity in accounts payable processes, proficiency in Microsoft Office, excellent communication and organizational skills, and reliable transportation.

Triumvirate Environmental

Provides sustainable environmental solutions and waste management

About Triumvirate Environmental

Triumvirate Environmental provides sustainable environmental solutions primarily in waste management, disposal, and compliance for sectors such as Life Sciences, Healthcare, Education, and Industrial. Their services include hazardous waste disposal, environmental health and safety consulting, lab facility services, and emergency response. By tailoring their offerings to meet the specific needs of each client, they help organizations reduce waste, save money, and maintain compliance with regulations. Triumvirate distinguishes itself from competitors through its strong focus on employee development and customer satisfaction, ensuring high-quality service delivery. The company's goal is to exceed stakeholder expectations and foster long-term relationships while promoting a safer and more sustainable environment.

Somerville, MassachusettsHeadquarters
1988Year Founded
$9MTotal Funding
DEBT_PPCompany Stage
Consulting, Industrial & Manufacturing, Social Impact, Education, HealthcareIndustries
501-1,000Employees

Benefits

Health Insurance
Dental Insurance
Vision Insurance
401(k) Company Match
Professional Development Budget
Relocation Assistance
Employee Discounts

Risks

Emerging startups with innovative technologies threaten Triumvirate's market share.
Rising compliance costs in healthcare may impact Triumvirate's profitability.
Digital transformation in waste management could outpace traditional service providers like Triumvirate.

Differentiation

Triumvirate offers tailored environmental solutions for healthcare, education, and industrial sectors.
The company excels in hazardous waste disposal and EHS consulting services.
Triumvirate's commitment to employee development enhances service quality and client satisfaction.

Upsides

Rising demand for sustainable waste management in healthcare boosts Triumvirate's market potential.
Educational institutions' zero-waste initiatives create new opportunities for specialized services.
Advancements in hazardous waste recycling technologies improve cost efficiency for clients.

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