Accounting Administrative Assistant at Cahill Contractors

San Francisco, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Part TimeJob Type

UnknownVisa

ConstructionIndustries

Requirements

Minimum 1-2 years of experience in a professional office environment
Applicants with 1–2 years of college education are preferred, especially those who have completed coursework in accounting
Must be proficient with Microsoft Office Suite; Outlook/Excel
Ability to work and respond professionally to staff members
Strong communication skills, both written and verbal, with the ability to convey information clearly and effectively
Positive, enthusiastic attitude; ability to take initiative
Comfortable working on multiple projects simultaneously under tight deadlines with strong attention to detail
Passionate about the building industry, self-motivated, and able to work both independently and collaboratively
Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents
Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.)
See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus
Sit at a desk for prolonged periods of time working on a computer
Talk and hear at normal levels
Must be able to lift up to 15 pounds at times
Must be able to lift up to 30 pounds occasionally

Responsibilities

Maintain and organize subcontractor, billing, and administrative files
Communicate with subcontractors through calls and emails to request and follow up on necessary documents
Research and reconcile problem invoices and vendor statements
Help with maintaining the email inbox, receiving, and distributing invoices to the appropriate accountants
Assist with special projects and administrative tasks as needed
Responsible for scanning/copying/mailing accounting documents
Some data entry using accounting software (Will be trained on Viewpoint software)
Ensure proper appearance of the kitchen and conference rooms
Assist the Accounting Department with other tasks as needed

Skills

Key technologies and capabilities for this role

Microsoft OfficeOutlookExcelViewpointData EntryAdministrative SupportFile OrganizationInvoice ReconciliationCommunication

Questions & Answers

Common questions about this position

Is this a full-time or part-time position?

This is a part-time position requiring 20-24 hours per week.

What is the location for this role?

The position is located in San Francisco’s Financial District and requires on-site work.

What skills are required for this Accounting Administrative Assistant role?

Required skills include proficiency with Microsoft Office Suite (Outlook/Excel), strong written and verbal communication skills, ability to multitask under tight deadlines with attention to detail, and a positive, self-motivated attitude.

What are Cahill Contractors' core values?

Cahill’s five core values are Safety, Integrity, Commitment, Collaboration, and Continuous Improvement.

What makes a strong candidate for this position?

Ideal candidates have 1-2 years of professional office experience, some college education preferably in accounting, passion for the building industry, and the ability to work independently and collaboratively with initiative.

Cahill Contractors

Residential and commercial construction services

About Cahill Contractors

Cahill Contractors specializes in residential, commercial, and educational construction projects in the San Francisco Bay Area, utilizing construction and project management technologies across various sectors.

425 California St Suite 2200, San Francisco, CA 94104, USAHeadquarters

1911Year Founded

VENTURE_UNKNOWNCompany Stage

Real EstateIndustries

201-500Employees