Vendor Management Coordinator

Position Overview

• Location Type: Office
• Job Type: Full time
• Work Schedule: Second Shift (Afternoons)
• Salary: Not Specified

At Thermo Fisher Scientific, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies.

With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on – now and in the future.

Summarized Purpose: Acts as a liaison and support to the local team in all areas of clinical supplies' lifecycle (i.e., receipt, storage & handling, shipment & delivery, return & accountability, destruction coordination) for assigned studies.

Essential Functions

• Completes the day-to-day operations of managing the study drug, comparators, and ancillaries.
• Coordinates with vendors and assists with vendor management when clinical supplies services are required to be outsourced.
• Ensures all activities are executed in compliance with company good practices and client requirements.
• Completes ongoing training on new regulations concerning clinical supplies and GxP activities.
• Participates in and supports department project teams, including development of clinical supply strategy.
• Assists in the development and suggestion of improvements to update departmental SOPs.
• May train or assist junior staff.
• Asks for quotations to vendors and verifies them against what was required by internal clients.
• Interacts with other groups and departments to get approvals and revisions over budgets.
• Follows Global procedures and internal agreements to place a Purchase Order.
• Participates in GCS mini team meetings, providing insight about vendors' processes and procedures, costs, timelines, requirements, and deliverables.
• Connects and manages the vendors selected for services.
• Keeps control and oversight on the POs and services performed by vendors, following up on distribution plans, SIV dates, and right products to be delivered.
• Provides monthly metrics of the studies allocated to the assigned person.
• Provides constant feedback about room for improvements to the line manager.

Requirements

• Education: Bachelor's Degree or equivalent and relevant formal academic / vocational qualification.
• Experience: Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 4 years). In some cases, an equivalency, consisting of a combination of appropriate education, training and/or directly related experience, will be considered sufficient for an individual to meet the requirements of the role.
• Skills:
  • Intermediate English and excellent communication skills (both written and verbal).
  • Strong attention to detail.
  • Adaptive to changes.
  • Ability to apply accurate channels of communication to voice concerns and suggestions.
  • Basic computer skills (Microsoft Word, Excel, Power Point, Internet Explorer), including keyboarding skills.
  • Capable of working in a team environment as well as work independently with direct supervision.

What We Offer

• Competitive salary.
• Extensive benefits package based around the health and well-being of employees.
• Flexible working culture, where PPD® clinical research services truly value a work-life balance.
• Collaborative environment with teams of colleagues eager to share expertise and have fun together.
• Global organization with a commitment to sustainable growth.