Special Assistant, Strategic Alignment and Projects at Distru

United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Education, Non-profitIndustries

Requirements

Exceptional project management skills
Highly organized and proactive leadership in managing operations, communication, reporting, and administrative services
Ability to excel in a dynamic, fast-paced startup environment with adaptability and strategic execution
Experience handling confidential administrative activities, including documents and external consultant contracts
Strong skills in developing and maintaining project plans, timelines, tracking systems, and reporting cadences
Capability to lead and support cross-functional teams, identify/mitigate risks, and escalate issues
Proficiency in creating communication strategies, reporting systems, briefing materials, and tracking deliverables
Experience optimizing workflows, processes, resource allocation, and operational documentation
Ability to provide logistical support for events, meetings, and initiatives
Leadership skills to oversee and mentor junior team members

Responsibilities

Support the development, execution, and monitoring of strategic plans and organizational goals
Ensure leadership priorities are aligned with university vision and mission
Lead/support the development of organizational objectives and key results (OKRs) aligned to the 5-year plan and logic model
Support key strategic initiatives and track progress on goals and OKRs
Oversee the planning, execution, and successful delivery of key strategic initiatives and projects for the SVP’s office
Lead cross-functional teams, ensuring alignment of goals, timelines, and deliverables
Develop and maintain comprehensive project plans, timelines, tracking systems, and reporting cadence to meet milestones and deadlines
Identify and mitigate project risks and escalate issues to the SVP
Support day-to-day operations of the SVP’s office by optimizing workflows, processes, and resource allocation
Implement and streamline systems to enhance operational efficiency and organizational effectiveness
Provide logistical and operational support for major events, meetings, and initiatives
Develop and maintain operational documentation for consistency and clarity
Develop clear and effective communication strategies for smooth information flow within the SVP’s office and across direct reports
Create and maintain regular reporting systems to track progress of key initiatives, operational metrics, and team performance
Prepare briefing materials, status reports, and communications for the SVP, leadership team, and external stakeholders
Track deliverables and ensure timely follow-up on action items to drive accountability
Coordinate confidential administrative activities for the SVP’s office, including documents and consultant contracts
Assist in developing and implementing new employee onboarding plans, communication, coordination, and success in the first 90 days, in partnership with hiring managers
Provide secondary support to the Operations team with administrative services as needed
Oversee and mentor junior team members, ensuring alignment with organizational goals

Skills

Key technologies and capabilities for this role

Project ManagementStrategic PlanningOKRsCross-functional CoordinationOperational AlignmentData-informed Decision-makingWorkflow OptimizationReportingAdministrative Services

Questions & Answers

Common questions about this position

What is the employment type for this Special Assistant role?

This is a full-time position.

Is this role remote or does it require office presence?

This information is not specified in the job description.

What key skills are required for the Special Assistant position?

The role requires exceptional project management skills, strategic planning abilities, leadership in cross-functional teams, and strong organizational and communication skills to thrive in a dynamic, fast-paced startup environment.

What is the work environment like at Distru for this role?

The role operates in a dynamic, fast-paced startup environment, supporting strategic initiatives within the National University Academies.

Who does the Special Assistant report to and what support do they provide?

The Special Assistant reports to the Senior Vice President (SVP) of the National University Academies and serves as a key strategic partner, advisor, and leader in aligning priorities, managing projects, and optimizing operations.

Distru

Software solutions for cannabis manufacturers and distributors

About Distru

Distru provides software solutions tailored for the cannabis industry, focusing on the needs of manufacturers and distributors. Their platform includes features for inventory management, order management, and customer relationship management (CRM), all designed to be accessible on mobile devices and tablets. This ensures that users can manage their operations from anywhere. A key aspect of Distru's software is its integration with Metrc, a system that helps businesses track their products and comply with legal regulations. By offering tools that support the entire process from seed to sale, Distru helps clients improve their operational efficiency and maintain compliance. The company operates on a subscription-based model, charging fees for its software-as-a-service (SaaS) offerings, and aims to provide real-time business insights and comprehensive supply chain management.

Oakland, CaliforniaHeadquarters

2016Year Founded

$8.8MTotal Funding

SERIES_ACompany Stage

Enterprise SoftwareIndustries

11-50Employees

Benefits

Remote Work Options

Health Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Performance Bonus

Risks

Increased competition from new cannabis ERP platforms may dilute market share.

Frequent regulatory changes could raise operational costs for compliance updates.

Rapid tech advancements require continuous innovation, straining Distru's resources.

Differentiation

Distru offers a comprehensive ERP platform tailored for the cannabis industry.

The platform integrates with Metrc for compliance, enhancing legal adherence for clients.

Distru's mobile-friendly design ensures accessibility across various devices and browsers.

Upsides

Recent $6M funding will accelerate product development and state expansion.

Integration with BLAZE reduced Haven's intake processing time by 50%.

Partnership with FundCanna offers clients quick access to capital and technology.

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