[Remote] Secretary / Administrative Assistant (ABA Agency) at Remote

Philippines

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

ABA, HealthcareIndustries

Requirements

Excellent English communication skills (spoken and written)
Prior administrative, secretarial, or scheduling experience—preferably in a healthcare or ABA setting
Familiarity with ABA documentation, insurance forms, or therapy scheduling is a strong advantage
Experience using tools such as Monday.com, Google Workspace, Durable, or similar platforms
Highly organized, reliable, and professional
Strong communication skills
Ability to manage multiple tasks in a fast-paced environment

Responsibilities

Manage phone calls, emails, messages, and general communication
Schedule evaluations, BCBA appointments, supervision sessions, and parent trainings
Maintain organized digital files (LPHA forms, staff credentials, consents, intake forms, insurance documents)
Track authorizations, service hours, expirations, and renewals
Assist with staff onboarding: collecting IDs, certifications, background checks, employment paperwork
Enter and maintain data in internal systems (Durable, Monday.com, spreadsheets)
Serve as the main point of contact for parents/caregivers regarding scheduling and paperwork
Communicate with insurance companies, service coordinators, and schools
Support BCBAs with scheduling, documentation reminders, and follow-up tasks
Maintain calendars, reminders, and weekly service logs
Prepare documentation required for billing and authorization submissions
Track session notes, timesheets, and compliance forms
Notify leadership of missing documentation or potential compliance issues

Skills

Key technologies and capabilities for this role

English communicationschedulingadministrative managementdata entryMonday.comspreadsheetsphone managementemail managementfile organizationstaff onboardingbilling documentationcompliance tracking

Questions & Answers

Common questions about this position

Is this position remote?

Yes, this is a fully remote position.

What skills are required for this Secretary/Administrative Assistant role?

The role requires excellent English communication skills (spoken and written), prior administrative, secretarial, or scheduling experience (preferably in healthcare or ABA), and familiarity with tools like Monday.com, Google Workspace, or Durable.

What is the salary or compensation for this position?

This information is not specified in the job description.

What experience makes a strong candidate for this role?

Candidates with prior administrative or scheduling experience in healthcare or ABA settings, plus familiarity with ABA documentation, insurance forms, and tools like Monday.com stand out.

What kind of work environment should I expect?

This is a fast-paced remote environment in a growing ABA agency where you'll manage multiple tasks and serve as the first point of contact for families, BCBAs, RBTs, and partners.

Remote

Global employment platform for payroll management

About Remote

Remote.com is a global employment platform that helps businesses hire, manage, and pay employees in various countries. It simplifies international human resources tasks such as compliance, payroll, and benefits management, allowing companies to focus on their core operations. Remote.com stands out by prioritizing data security with ISO27001 certification and SOC 2 compliance, while offering a flexible pricing model that reduces manual work. The company's goal is to provide a comprehensive solution for efficiently managing international talent.

San Francisco, CaliforniaHeadquarters

2019Year Founded

$482.5MTotal Funding

SERIES_CCompany Stage

Consulting, CybersecurityIndustries

5,001-10,000Employees

Benefits

Remote Work Options

Unlimited Paid Time Off

Flexible Work Hours

Paid Parental Leave

Mental Health Support

Stock Options

Professional Development Budget

Home Office Stipend

Company Social Events

Risks

AI-powered HR platforms like Borderless AI could threaten Remote's market share.

Competitors like Deel show rapid growth, indicating a highly competitive market.

Stablecoin payments trend could pose a risk if Remote doesn't adapt quickly.

Differentiation

Remote offers a unified platform for managing global payroll and compliance.

Remote's ISO27001 and SOC 2 certifications ensure high standards of data security.

Remote Global Benefits simplifies multi-country health insurance management with Kota's integration.

Upsides

Remote's stablecoin payments feature addresses demand for flexible international contractor payments.

Remote's entry into Japan expands its reach in high-demand international employment markets.

The global payroll solutions market is projected to reach $10.5 billion by 2030.

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