Office Manager - Part Time at Veeva Systems

Madison, Wisconsin, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Part TimeJob Type

UnknownVisa

Life Sciences, SaaSIndustries

Requirements

Available 20-25 hours per week with flexibility related to in office events
1+ years of Office or Facilities Management experience
Excellent customer service and communication/interpersonal skills
Self-starter with a positive, can-do attitude. Able to work in a fast-paced environment
Strong project management skills, able to juggle multiple tasks with accuracy
Intermediate MS Office (Word, Excel, PPT) and general computer skills
Ability to lift up to 50lbs

Responsibilities

Execute daily office walkthroughs to ensure that the office is sparkling clean and fully stocked with the supplies employees need
Work with the Global Workplace Team and contractors to ensure health & safety, including fire safety. Maintain supply of first aid equipment
Manage ordering of food/drinks and supplies, including vendor coordination (janitorial services, utility vendors, food suppliers, etc.) and associated budgets
Ensure a welcoming reception experience for employees and visitors. Manage mail/shipping functions for the office. Maintain a presence near reception
Support new hire onboarding with desk set-up, office tours and supplies. Set a positive tone for new hires
Act as a point of contact for employee and visitor requests, comments, and concerns
Manage office ticketing system and resolve requests or issues efficiently
Execute preventative office maintenance and small projects, including budget management
Maintain space plans and support managers as they coordinate personnel moves
Coordinate all purchases of furniture, fixtures, and equipment for the office
Work with property management to ensure maintenance is being performed and all issues are resolved
Ensure the office is compliant with Veeva security standards, including managing the badging process in the office
Manage and coordinate all logistical details for onsite events - meeting rooms, AV setup, food & beverage, and rentals
Work with employees to develop regular gatherings and office events
Plan and execute annual employee events, including holiday party and summer event

Skills

Key technologies and capabilities for this role

Office ManagementVendor CoordinationBudget ManagementHealth & SafetyFire SafetyCustomer ServiceTime ManagementSupply OrderingJanitorial ServicesReception Management

Questions & Answers

Common questions about this position

What is the salary for the Office Manager position?

This information is not specified in the job description.

Is this a remote position or does it require office presence?

While Veeva is a Work Anywhere company supporting flexibility to work from home or in the office, this Office Manager role requires maintaining the Madison office, including daily walkthroughs and a presence near reception.

What skills are required for the Office Manager role?

The role requires being detail-oriented, with strong customer service values, time management skills, and the ability to work in a fast-paced environment.

What is the company culture like at Veeva Systems?

Veeva is a mission-driven organization with core values of Do the Right Thing, Customer Success, Employee Success, and Speed, and it operates as a public benefit corporation balancing interests of customers, employees, society, and investors.

What makes a strong candidate for this Office Manager position?

A strong candidate is detail-oriented with strong customer service values, excellent time management skills, and the ability to thrive in a fast-paced environment while maintaining high standards in office management.

Veeva Systems

Quality and regulatory software solutions provider

About Veeva Systems

Veeva Systems offers software solutions for quality, regulatory, and advertising claims management, focusing on consumer products and chemical companies. Their cloud-based platform provides visibility and traceability throughout the product journey, ensuring compliance with regulations and accelerating time-to-market. Unlike competitors, Veeva has specialized expertise in both the Life Sciences and Chemical sectors, allowing them to effectively address industry-specific challenges. The company's goal is to help clients efficiently bring safe and compliant products to market.

Pleasanton, CaliforniaHeadquarters

2007Year Founded

$6.8MTotal Funding

IPOCompany Stage

Enterprise Software, Healthcare, Consumer GoodsIndustries

5,001-10,000Employees

Benefits

Parental leave

PTO

Free food

Health, dental, & vision insurance

Gym membership reimbursement

Risks

Manual processes in medtech content management risk compliance issues and market delays.

GenAI features in Vault CRM may face data privacy and security challenges.

Rapid product expansion could lead to integration challenges and customer dissatisfaction.

Differentiation

Veeva Systems specializes in cloud-based software for the life sciences industry.

The company offers a subscription-based model ensuring continuous updates and improvements.

Veeva's Vault CRM Suite connects sales, marketing, and medical for customer-centric engagement.

Upsides

Veeva Compass Patient platform supports patient journey analysis and market sizing.

GenAI features in Vault CRM enhance field productivity with contextual task automation.

Veeva's digital HACCP solution improves safety and efficiency in compliance processes.

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