Office Manager / Executive Assistant at Recora

Wixom, Michigan, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Clean Technology, TransportationIndustries

Requirements

Want to join a fast-paced, fast-growing startup
Care deeply about reducing carbon emissions and building power for the historically excluded communities that those emissions will most affect
Committed to practicing anti-racism and anti-sexism
Fully own projects, and identify and solve problems through completion
Adapt to change and appreciate failures as learning opportunities, constructively sharing them with teammates
Improve teammates’ performance through collaboration
Consistently pursue personal and professional growth for yourself and your teammates
Voice respectful disagreement and provide high-quality constructive feedback
Effective communicator

Responsibilities

Design and maintain internal administrative systems to streamline meeting coordination, travel planning, office supply management, document tracking, and executive workflows
Partner with the People team and IT support on onboarding processes for new hires ensuring new team members feel welcome and set up for success from day one
Own the communication, scheduling and logistics of internal company events, onsite visits, and team gatherings
Anticipate upcoming administrative and operational needs based on company growth and proactively put solutions in place
Provide high-level executive support including complex calendar management, travel bookings, expense reporting, meeting preparation, and follow-up for the CEO and other senior leaders
Serve as the point person for all office operations — overseeing vendor relationships, facilities upkeep, mail and shipping logistics, and inventory management
Own logistics for internal events such as all-hands meetings, company offsites, leadership retreats, and on-site visits for customers, investors, and other visitors
Manage purchasing, supplies, and vendor invoicing in coordination with the Finance team to ensure timely and accurate payments
Work closely with the People Ops and Recruiting teams to coordinate interview scheduling, candidate travel, and onboarding logistics
Support internal culture-building efforts by organizing team events, birthday recognitions, milestone celebrations, and employee engagement activities
Partner with cross-functional teams to ensure alignment on priorities and act as a connector between leadership and staff on important communications
Be a trusted go-to resource for employees needing help navigating processes, accessing resources, or resolving day-to-day blockers

Skills

Office Management

Executive Assistance

Travel Planning

Event Coordination

Onboarding

Scheduling

Logistics

Administrative Systems

Meeting Coordination

Document Tracking

Recora

Tech-enabled platform for heart health recovery

About Recora

Recora focuses on improving heart health through technology and personalized care for patients who have experienced cardiac events or are at risk of heart disease. The company offers a tech-enabled platform that provides continuous support, including personalized tools, educational resources, and access to a multidisciplinary care team, allowing patients to recover from home. Recora differentiates itself by partnering with healthcare stakeholders like health systems and medical groups to integrate its services into existing cardiac care programs, enhancing patient outcomes. The goal is to redefine heart health and support patients in leading healthier lives.

North Aurora, IllinoisHeadquarters

2020Year Founded

$19.5MTotal Funding

SERIES_ACompany Stage

HealthcareIndustries

51-200Employees

Benefits

Equity compensation in Recora

Unlimited PTO / sick leave / health benefits

401(k) plan

Free lunch & snacks in NYC Office

Bring your dog to work 🐶

Risks

Competition from established telehealth providers like Teladoc Health is intensifying.

Regulatory scrutiny on virtual healthcare services could impact Recora's operations.

Maintaining patient engagement in virtual programs remains a significant challenge.

Differentiation

Recora offers home-based cardiac recovery, a unique approach in heart health care.

The platform integrates personalized care with technology, enhancing patient recovery experiences.

Recora's partnerships with healthcare providers expand its reach and service offerings.

Upsides

Growing demand for telehealth boosts Recora's virtual cardiac rehabilitation services.

Aging U.S. population increases need for home-based heart health solutions.

AI integration in healthcare enhances Recora's personalized care and operational efficiency.

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