HR Operations Specialist at Westlake

Houston, Texas, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Human Resources, ChemicalsIndustries

Requirements

Bachelor’s degree in human resources related field with 1-2 years of relevant work experience or a minimum of 10 years of equivalent work experience
Strong communication, attention to detail, problem-solving, and organizational skills
Ability to multitask in a fast-paced environment
Demonstrated ability to work collaboratively in a team environment
Proficient in MS Office Suite and HR information systems (experience with Workday preferred)
Ability to maintain confidentiality and handle sensitive information
Physical demands: frequently sit, stand, walk, use hands to touch/handle/feel, reach with hands and arms, talk or hear; occasionally stoop, kneel, or crouch; specific vision abilities including close vision, distance vision, and ability to adjust focus; make general decisions requiring judgement

Responsibilities

Manage the end-to-end vendor relationship and coordination of the drug and alcohol screening program, including maintenance of HR contact lists, invoice validation, and preparation and review of reports regarding testing outcomes, vendor performance, and compliance metrics
Serve as the point of contact for HR Operations vendors and internal team members: validate incoming vendor invoices for accuracy, enter invoices into the vendor invoice management system, assign appropriate general ledger (GL) account codes and cost centers, research discrepancies, and ensure accurate and timely payments
Act as the primary point of contact for unemployment claims administration; coordinate with the vendor and internal HR business partners to facilitate the collection of necessary information and evidence (e.g., termination data, work history, earnings data, etc.)
Coordinate with Westlake’s designated vendor to ensure timely distribution of HR Compliance notices and posters
Respond to and/or facilitate responses to employment verification requests for current and former Westlake employees
Facilitate bi-weekly HR Business Partner call: solicit topics, maintain Teams meeting distribution list, prepare and distribute meeting minutes
General office administration activities: ordering and managing office supply inventory; handling the opening, sorting, and distribution of HR department mail; coordinating deliveries; answering phone calls and resolving issues or directing callers to applicable HR functional area
Coordinate with various HR functional areas to update and maintain current content and HR contact information on the HR Sharepoint Connect site pages
Coordinate storage and destruction of hard copy HR / Payroll files and records in accordance with document retention regulations and Westlake retention policy
Develop and maintain administrative procedures relative to the functions of this position
Identify and implement process improvements to continuously enhance the efficiency, compliance, and operation of the HR department
Support the execution of HR processes and initiatives for various HR functions, including payroll, benefits, employee relations, people analytics, and HRIS activities

Skills

Key technologies and capabilities for this role

HR OperationsVendor ManagementInvoice ProcessingUnemployment ClaimsCompliance NoticesEmployment VerificationMicrosoft TeamsGeneral LedgerCost Centers

Questions & Answers

Common questions about this position

What is the employment type for this HR Operations Specialist role?

This is a full-time position.

What are the main responsibilities of the HR Operations Specialist?

Responsibilities include managing vendor relationships for drug and alcohol screening, handling invoices and payments, administering unemployment claims, facilitating HR compliance notices, responding to employment verifications, and supporting general office administration and process improvements.

What education or experience is required for this position?

A Bachelor's degree is required. Specific years of experience are not detailed in the description.

What is the company culture like at Westlake?

Westlake offers an entrepreneurial environment where employees work together to enhance peoples' lives through products and community presence.

What makes a strong candidate for this HR Operations Specialist role?

Strong candidates should have organizational skills for managing vendors, invoices, and compliance tasks, plus the ability to identify process improvements and support various HR functions.