Executive Assistant & Office Manager at Breeze Airways

Cottonwood Heights, Utah, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Aviation, AirlinesIndustries

Requirements

3+ years of executive assistant experience
2+ years managing a large office
High performance orientation, ability to work well under pressure, prioritize projects, meet deadlines, and maintain flexibility
Initiative-taker with a cheerful outlook and powerful desire for success
Enthusiastic personality and collaborator
Ability to function well in a high-paced and at times stressful environment
Excellent time management skills with a proven ability to meet deadlines
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
Experience with booking travel, managing expense reports, and drafting executive level documents
Ability to handle confidential and sensitive information
Proven ability to predict executive priorities and maintain proactive, consistent communication

Responsibilities

Provide high-level administrative support and assistance to the entire Executive Team
Perform various administrative tasks, drafting and/or proofing letters, memos, invoices, reports, and other documents for senior leadership
Arrange travel and accommodations for executives, partnering with Team Travel to ensure all bookings are in alignment with our Travel Policies
Ensure Executive Team expense reports are approved and processed in a timely fashion
Schedule and attend various meetings alongside executives, taking notes and recording minutes
Arrange various meetings, including booking space and catering; when necessary, take meeting notes, and help to ensure meetings maintain a focus on priorities
Organize, execute, and assist with team activities and events
Collaborate with Team Members from all parts of the organization and make sure relevant concerns are elevated
Build and organize reporting on key initiatives and metrics
Set agendas, record notes and action items, and follow up with executives and other Team Members on key commitments and deliverables
Coordinate logistics for board meetings, including scheduling, catering, and technology setup
Procure office supplies and maintain relationships with business partners
Maintain confidentiality and manage communication appropriately
Manage the Breeze space at headquarters, including resolving room booking conflicts, handling mail and deliveries, and coordinating with building management
Create a welcoming environment for all Team Members and find opportunities daily to wow the team
Have the pulse of the team and communicate opportunities to improve
Execute other duties and responsibilities as requested by the Executive Team
Achieve performance measures and adhere to established standards in conjunction with Breeze Aviation Group Values of Safety, Kindness, Integrity, Ingenuity, and Excellence
Additional responsibilities as required

Skills

Key technologies and capabilities for this role

Executive SupportAdministrative TasksTravel ArrangementsExpense ReportingMeeting SchedulingMinute TakingEvent PlanningOffice ManagementDocument DraftingProofreadingConfidentialityCross-Functional Collaboration

Questions & Answers

Common questions about this position

What is the location of this role?

The role supports the management of the corporate headquarters office located in Cottonwood Heights, Utah.

Who does this position report to?

This role reports to the CFO and Chief of Staff of Breeze.

What key skills are needed for this Executive Assistant role?

Critical skills include critical thinking, intuition, ability to keep confidences, high energy, and being a natural people connector and collaborator. Additional needs are organizational knowledge, Serious Niceness, and strong administrative abilities.

What is the company culture like at Breeze Airways?

The culture emphasizes cross-functional collaboration with awesome Team Members, Serious Niceness, and values like Safety and Kindness, while pursuing the mission to make travel simple, affordable, and convenient.

What makes a strong candidate for this position?

A strong candidate is highly motivated, energetic, a natural people connector and collaborator, with critical thinking, intuition, confidentiality skills, high energy, and Serious Niceness.

Breeze Airways

Affordable air travel for underserved cities

About Breeze Airways

Breeze Airways provides affordable air travel options to underserved cities, catering to both leisure and business travelers. The airline focuses on delivering a seamless travel experience, ensuring high customer satisfaction. Breeze Airways operates on a low-cost model, generating revenue through ticket sales and additional services like baggage fees and seat selection. By maintaining operational efficiency, the airline aims to keep costs low and make air travel accessible to a wider audience.

Salt Lake City, UtahHeadquarters

2018Year Founded

$275.6MTotal Funding

DEBTCompany Stage

Automotive & TransportationIndustries

1,001-5,000Employees

Benefits

Health, vision & dental

HSA with Breeze Employee Match

401K

PTO

Travel on Breeze and other Airlines too!

Risks

Competition from low-cost carriers like Spirit and Frontier threatens Breeze's market share.

Rising fuel costs could impact Breeze's operational costs and profitability.

Pilot shortages may lead to flight cancellations or delays for Breeze Airways.

Differentiation

Breeze Airways targets underserved cities with affordable, convenient air travel options.

The airline leverages advanced weather data for improved operational efficiency and passenger satisfaction.

Breeze focuses on a seamless travel experience with low-cost flights and ancillary revenue.

Upsides

Increased demand for domestic travel boosts Breeze's low-cost carrier popularity.

Expansion to secondary airports offers Breeze lower operational costs and less congestion.

Partnership with The Weather Company enhances Breeze's operational efficiency and safety.

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