Executive Assistant Administrator (AU Technology, WFH)

Position Overview

• Location Type: Remote
• Job Type: Not specified
• Salary: P50,000 - P70,000 (Monthly Package)
• Schedule: Monday – Friday (07:00 AM - 04:00 PM PHT)

ConnectOS is seeking a highly motivated and adaptable individual to join our team as an Administrative and Finance Assistant. This role requires a proactive and detail-oriented professional with experience in administrative support, bookkeeping, and executive assistance. The ideal candidate will be comfortable utilizing AI tools and embracing new technologies.

Requirements

• Experience in administrative support, executive assistance, and general office duties is preferred.
• Light bookkeeping skills (e.g., invoice reconciliation, using Xero) are required, with training provided if needed.
• Proficiency in document formatting, scheduling, and supporting sales/admin teams.
• Strong communication skills.
• Initiative and ownership of tasks.
• Openness to using AI tools and adapting to new technologies.

Responsibilities

Bookkeeping and Finance:

• Maintain accounts payable and receivable.
• Perform general ledger and bank reconciliations.
• Prepare and issue invoices and credit notes.
• Follow up on overdue payments.
• Generate customer quotes and update quote registers.
• Assist external accountant with BAS, payroll, and year-end processes.
• Ensure compliance with ATO and BDS financial policies.

Office Administration:

• Manage incoming/outgoing correspondence and filing.
• Order office supplies and coordinate equipment/service bookings.
• Maintain company registers, templates, and standard operating procedures.
• Provide general clerical support to project and consulting teams.

Executive Assistance:

• Coordinate the Director's calendars, schedule meetings, and set appointments.
• Prepare briefing packs, agendas, and minutes.
• Book travel and accommodation within company policy.

LinkedIn Outreach and CRM:

• Send personalized LinkedIn connection requests on behalf of Directors.
• Monitor and respond to basic LinkedIn messages, escalating when needed.
• Enter and update contact data in the CRM (Salesforce).

Marketing and Email Campaigns:

• Draft and format email campaigns/newsletters in line with brand guidelines.
• Liaise with Directors for review and approval before distribution.
• Track open and engagement metrics in the email platform.

Nice to Have

• Familiarity with Salesforce or similar project management tools (a plus).
• Willingness to learn, take initiative, and communicate effectively with the team.

Benefits & Perks

• Hybrid Work Setup
• Medical, Dental Coverage, and Life Insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events
• Work Life Balance
• Career growth opportunities
• Accessible location at the heart of Metro Manila – Mega Tower, EDSA

Application Instructions

• Instructions not provided. Please contact ConnectOS directly to inquire about the application process.

Company Information

• Company: ConnectOS
• Certification: Certified as a G (Specific certification not provided)