Event Planner, Specialist at Vanguard

Malvern, Pennsylvania, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, TechnologyIndustries

Requirements

Minimum of five years related work experience, with at least two years of marketing or event-planning experience
Undergraduate degree or equivalent combination of training and experience required. Graduate degree preferred
Event planning experience (creativity, innovation)
Industry experience (tech)
Organization skills (communication, stakeholder management, keeping plans on track/moving, progress updates)
Experience planning large-scale events
Impeccable organizational skills
Ability to bring creative and innovative ideas
Focus on attendee experience

Responsibilities

Consult with senior staff leaders in one or more business areas to deliver top-quality and cost-effective meetings and events in line with business objectives and Vanguard's brand strategy
Execute large-scale enterprise-wide events and projects
Recommend and implement creative and innovative practices to continuously improve upon existing meeting and event planning processes
Develop and maintain broad knowledge and awareness of conference and event industry forces, competition, technology, and trends to act as a trusted advisor throughout the conference and event strategy
Create detailed plans consistent with marketing and business objectives, develop cost/benefit analyses, and lead continuous-improvement efforts
Foster effective communication and partnership with external partners. Liaison between internal and external partners as needed
Participate in assessing team capacity and prioritizing requests
Engage in strategic competitive analysis
Manage risk and ensure compliance in partnership with senior leaders and other Vanguard crew
Participate in special projects and perform other duties as assigned
Support unlimITed (Vanguard’s premier technology event with 8,000+ attendees) and IT’s annual leadership conference (A+ Engage), including pitching and deciding venues, speakers, themes, timing, food, etc
Work with the team to develop and execute communications plans
Analyze attendee feedback to inform future events
Work directly with external speakers and Senior Staff to prepare them for engagements, and manage speaker contracts and payments
Contribute to every aspect of events (stage design, physical signage, wording on invitations, snack choices, etc.)
Work with multiple partners inside and outside Vanguard, keeping everything in motion, presenting leadership with options, and influencing decisions
Help produce IT’s quarterly town halls, organizing speakers, slides, and venues, while elevating the crew experience

Skills

Event Planning

Large-Scale Events

Venue Selection

Speaker Management

Contract Management

Communications Planning

Attendee Feedback Analysis

Project Management

Organizational Skills

Stakeholder Management

Leadership Presentation

Stage Design

Creative Innovation

Vanguard

Client-owned investment management firm offering low-cost funds

About Vanguard

Vanguard provides financial services with a focus on investment management. The company offers a variety of products, including mutual funds, exchange-traded funds (ETFs), individual retirement accounts (IRAs), and 401k rollovers, aimed at individual investors, financial advisors, and institutions. Vanguard's unique ownership structure means it is owned by its funds, which are in turn owned by the clients, allowing it to prioritize the needs of its investors over external shareholders. This model enables Vanguard to offer low-cost investment options, as it primarily earns revenue through management fees that are generally lower than industry standards. Additionally, Vanguard provides personalized investment advisory services, charging fees based on the assets managed. The company's goal is to help clients grow their wealth and achieve their financial objectives through effective investment strategies, while maintaining a competitive performance track record.

Kline Township, PennsylvaniaHeadquarters

1975Year Founded

SECONDARYCompany Stage

Fintech, Financial ServicesIndustries

10,001+Employees

Benefits

Best-in-class medical, dental & vision coverage

Onsite health clinic & fitness center

Health Smart Rewards program

Vanguard Retirement Savings Plan

Education Benefits

PTO

Family Planning Benefist

Parental leave

Personal development opportunities

Volunteer Time Off

Risks

Competition from AI-driven platforms like Writer challenges Vanguard's traditional advisory services.

Vanguard's stake in Steelcase exposes it to the volatile furniture market.

New active bond ETFs may struggle in a low-yield environment with increasing competition.

Differentiation

Vanguard is client-owned, aligning its interests with investors, unlike traditional firms.

The firm offers low-cost investment products, making it attractive to cost-conscious investors.

Vanguard's ownership structure allows it to focus on long-term investor value.

Upsides

Vanguard's new active bond ETFs offer diversified, low-cost fixed income options.

The acquisition of Steelcase shares diversifies Vanguard's portfolio into the furniture industry.

Launching the International Dividend Growth Fund appeals to investors seeking sustainable dividend growth.

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