Executive Assistant /Event Planner
TimescaleSalary not specified
Full Time
Entry Level & New Grad
Not SpecifiedCompensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Innovation, Life Sciences, Coworking, EventsIndustries
Requirements
- Ideally at least 1-2 years of professional events experience
- Availability to work as early as 8:00 am and as late as 9:00 pm, with 8-hour shifts set three or more weeks in advance
- Flexibility to adjust schedule with advanced notice based on clients' needs
- Service-oriented, energetic, and adept at juggling multiple tasks
- Exceptional organizational skills and ability to communicate clearly
- Thrive under pressure, adapt seamlessly to changes, and think on your feet
- Passionate about events, with creativity and problem-solving skills
Responsibilities
- Coordinating event details from vetting requests to execution, adhering to policies and communicating clearly under tight deadlines, using tools like Tripleseat, Google Apps, and streaming platforms
- Providing support and troubleshooting for event hosts and attendees, acting as a proactive ambassador during events
- Overseeing AV equipment setup and operation, arranging furniture, and ensuring event spaces are reset and well-stocked
- Building relationships with multiple stakeholders, including the CIC team and clients, and staying updated on industry trends
- Coordinating with building contacts to keep event areas secure and tidy
- Taking responsibility for invoicing and all other admin tasks to manage the whole PDCA of events
- Adapting to various needs and roles as dictated by the worksite, community, and Events leadership to improve client experiences
- Working closely with the Event Manager, Concierge, Operations, and Sales teams
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
Is this a full-time position?
Yes, this is a full-time role.
What are the main responsibilities of the Events Coordinator?
Responsibilities include coordinating event details from vetting requests to execution, providing support and troubleshooting for hosts and attendees, overseeing AV setup and furniture arrangement, building stakeholder relationships, coordinating with building contacts, and handling invoicing and admin tasks.
What skills or tools are needed for this role?
The role requires being friendly and organized, proficiency with coordination tools like Tripleseat, Google Apps, and streaming platforms, clear communication under tight deadlines, and the ability to troubleshoot AV equipment and manage workflows.
Who will I be working with in this role?
You will work closely with the Event Manager at Osaka Life Science Nexus and collaborate with Concierge, Operations, and Sales teams, while building relationships with stakeholders including the CIC team and clients.
What kind of person is CIC looking for in an Events Coordinator?
CIC seeks a friendly and organized individual passionate about bringing people together, capable of executing events that foster connections in the innovation ecosystem.
CIC
Supports independent colleges with grants and collaboration
About CIC
CIC supports independent colleges and universities in the United States by providing various services tailored to their needs. These services include grants, professional development programs, and collaboration opportunities among member institutions. CIC operates on a membership model, generating revenue through membership fees and grants. One of its key offerings is the Tuition Exchange Program, which allows students to exchange tuition among member schools, and the Institute for Chief Academic Officers, an annual event focused on professional development for academic leaders. CIC distinguishes itself by acting as a connector for its members, fostering collaboration and innovation to enhance their financial health and institutional missions. The organization's goal is to strengthen independent higher education and support its members in achieving their objectives.
Washington, District of ColumbiaHeadquarters
1956Year Founded
VENTURE_UNKNOWNCompany Stage
Social Impact, EducationIndustries
51-200Employees
Benefits
Health Insurance
Dental Insurance
Life Insurance
Disability Insurance
401(k) Retirement Plan
Paid Vacation
Paid Holidays
Risks
Partnership with IPClear may expose CIC to cybersecurity vulnerabilities.
Free expression projects could lead to controversies among stakeholders.
Reliance on grants poses financial risks if future funding is reduced.
Differentiation
CIC offers unique tuition exchange programs among member institutions.
CIC provides specialized professional development for academic leaders through annual events.
CIC acts as a bridge for collaboration and innovation among independent colleges.
Upsides
CIC's partnership with IPClear offers discounted services for network modernization.
CIC can leverage the trend of micro-credentials for new professional development programs.
CIC's focus on mental health programs aligns with growing college wellness initiatives.
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