Document Controller at Alcion

New York, New York, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Infrastructure, ConstructionIndustries

Requirements

5+ years of experience as a Document Controller or Project Administrator in the construction, museum, or cultural projects sector
Proven expertise in Procore document control and project management functions
Familiarity with design, fabrication, and installation workflows, ideally in AV, lighting, theming, or exhibit integration projects
Strong understanding of version control, submittal workflows, and change management
Excellent organizational and communication skills, with a detail-oriented and methodical approach
Proficiency in Microsoft Office Suite and Adobe Acrobat; knowledge of BIM platforms (Revit, Navisworks) a plus
Highly organized, detail-driven, and proactive in managing deadlines
Strong communicator with the ability to coordinate between international teams
Adaptable and resourceful in solving administrative and technical challenges
Dedicated to maintaining quality, accuracy, and accuracy

Responsibilities

Maintain a structured and organized digital filing system for all project documents
Upload, track, and manage drawings, specifications, vendor submittals, RFIs, contracts, and change orders within Procore
Ensure version control is maintained and obsolete documents are removed from circulation
Distribute updated documents and ensure timely communication across project teams and vendors
Generate reports and document logs to track submittal status, outstanding items, and approvals
Support project managers, BIM specialists, and engineering managers by ensuring all team members are working with current documentation
Liaise with vendors and subcontractors to confirm receipt and compliance of submissions
Assist with preparation of handover documentation and project close-out packages (as-builts, O&M manuals, etc.)
Provide training and technical support to internal and external teams on proper use of Procore for document control
Coordinate document flow between international teams (Spain-based staff, US project team, US stakeholders, vendors worldwide)
Ensure all documentation complies with client requirements, project standards, and contractual obligations
Monitor deadlines and escalate delays in document reviews or approvals
Maintain confidentiality and security of sensitive project information
Prepare audit trails and compliance records for project reporting and client review
Ensure that project documentation is processed in compliance with standards and procedures
Develop document control systems and procedures as needed

Skills

Procore

Document Management

Version Control

RFIs

Submittals

Drawings

Specifications

Contracts

Change Orders

Vendor Submittals

Alcion

Develops advanced technology solutions for clients

About Alcion

Alcion.ai is focused on developing advanced technology solutions, likely in the fields of artificial intelligence, machine learning, or data analytics. Although specific details about its products are not publicly available, the company aims to serve a diverse range of clients, including businesses and possibly individual consumers, by providing software or technology services that address complex problems. Alcion.ai generates revenue through various models, such as subscription-based software, one-time purchases, or consulting services, which helps create a steady income stream. What sets Alcion.ai apart from its competitors is its commitment to employee well-being, offering comprehensive health and retirement benefits, supporting remote work, and organizing regular in-person meetups to strengthen team dynamics. The company's goal is to deliver valuable technological solutions while fostering a positive work culture.

San Francisco, CaliforniaHeadquarters

2022Year Founded

$28.2MTotal Funding

SERIES_ACompany Stage

Enterprise Software, AI & Machine LearningIndustries

11-50Employees

Risks

Potential conflict of interest with Veeam, a competitor, leading their Series A funding.

Rapid evolution of ransomware tactics may outpace Alcion's current security measures.

High rate of cloud security incidents poses challenges for maintaining robust security.

Differentiation

Alcion offers AI-driven data protection, focusing on ransomware and malware threats.

The company provides a unique MSP partner program for Microsoft 365 backup services.

Alcion emphasizes a modern, AI-driven architecture for intelligent threat detection.

Upsides

Alcion raised $21 million in Series A funding, led by Veeam, boosting growth potential.

The enterprise data management market is projected to grow at a 12.1% CAGR until 2030.

Alcion's AI-driven solutions align with increasing demand for cloud-based data protection.

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