Admin Assistant, Senior at BorgWarner

Frankfurt, Hesse, Germany

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Automotive, LegalIndustries

Requirements

Bachelor's degree or completed 3 years vocational business
Minimum 5 years of secretarial/administrative experience; prior experience in a global manufacturing company preferred
Must feel very comfortable working with an executive leadership team
Advanced-level software skills in Microsoft Office applications (Word, Excel, PowerPoint) including ability to type minimum 50 wpm
High attention to detail and accuracy, and exceptional proofreading and editing skills
Highly developed organizational skills including ability to prioritize, handle multiple tasks simultaneously, and meet deadlines
Experience with database software (e.g., Microsoft Access) helpful but not required
Professional interpersonal, intercultural and written/verbal communication skills
Willingness to take on new assignments and learn to “stretch” existing expertise into new areas
Ability to work with minimal supervision; demonstrate initiative and make suggestions for departmental process/procedure improvements
Ability to manage confidential department information
Very good English and German, verbally and written
Key competencies: Action Oriented, Listening, Learning on the Fly, Customer Focus, Priority Setting, Timely Decision Quality, Interpersonal Savvy, Informing

Responsibilities

Prepares general correspondence, spreadsheets, reports, and presentations with the use of Word, Excel, and PowerPoint
Creates, organizes, and maintains departmental files, electronic files, databases and calendars
Coordinates domestic and international travel arrangements with the assistance of the company’s designated travel agency, and completes expense reports following travel
Screens phone calls from internal/external vendors and responds to routine information requests
Serves as the point of contact for the organization of meetings in the office from external BorgWarner teams and other office-related tasks with the facility manager and third parties
Plans, schedules and coordinates meetings, conferences, and other events including preparing related materials/documentation and arranging catering when necessary
Processes and tracks incoming and outgoing departmental paperwork i.e. invoices, mail, general correspondence and coordination of meetings
Supports drafting and keeps corporate records for BorgWarner´s EMEA legal entities; coordinates and maintains corporate housekeeping processes and data administration including entering such data in BW´s databases/files
Obtains notary certifications and apostilles and/or legalizations with notaries public, commercial registers and alike
Coordinates the invoicing process with departmental vendors and the respective finance departments of BorgWarner
Facilitates BorgWarner’s documentation process on Sharepoint and alike, including non-disclosure agreements and other contracts
Handles document translation requests with external parties
Assists with other duties and special projects as assigned and provides back-up assistance to peers when necessary

Skills

Key technologies and capabilities for this role

Microsoft WordMicrosoft ExcelMicrosoft PowerPointSharePointTravel CoordinationExpense ReportingCalendar ManagementFile OrganizationDatabase AdministrationInvoicingDocument TranslationCorporate RecordsNotary Coordination

Questions & Answers

Common questions about this position

What experience is required for the Senior Admin Assistant role?

A Bachelor's degree or completed 3 years vocational business and minimum 5 years of secretarial/administrative experience are required, with prior experience in a global manufacturing company preferred.

What software skills are needed for this position?

Advanced-level skills in Microsoft Office applications (Word, Excel, PowerPoint) are required, including ability to type minimum 50 wpm; experience with database software like Microsoft Access is helpful but not required.

Is this position remote or office-based?

This is an office-based position located in Frankfurt am Main, providing support to the European legal department.

What salary or compensation is offered for this role?

This information is not specified in the job description.

What makes a strong candidate for this Admin Assistant position?

Candidates with high attention to detail, exceptional proofreading skills, highly developed organizational abilities to handle multiple tasks and meet deadlines, and professional intercultural communication skills will stand out, especially if comfortable working with executive leadership.