Airspace Technologies - Accounts Payable Specialist

Position Overview

Airspace is a rapidly growing, tech-enabled freight forwarder redefining critical package delivery. We leverage AI and machine learning to coordinate logistics globally, ensuring faster, more transparent, and secure delivery of mission-critical items like transplant organs, critical machinery parts, and sensitive components. This is a fast-paced, full-time role for an Accounts Payable Specialist looking to contribute to a dynamic startup environment. This is not a traditional accounting role; you will be involved in job costing for independent drivers, vendor relations, and data entry using proprietary software.

Company Introduction

Airspace is a recognized leader in AI and machine learning, headquartered in Carlsbad, California, with employees worldwide. Our European headquarters is in Amsterdam, The Netherlands. We are committed to delivering mission-critical packages with unprecedented speed, transparency, security, and accountability.

Accolades:

• Rated one of America’s Best Startup Employers
• Listed as one of CNBC’s Disruptor 50 companies
• Featured as an Innovation and Disruption leader by CBS News

Airspace is supported by leading investors and has raised over $140 million. We are experiencing rapid growth and are seeking passionate individuals to join our mission of reshaping time-critical logistics.

Responsibilities

• Respond to external vendors and internal managers regarding all aspects of the accounts payable process.
• Research information to provide accurate and timely solutions to vendors, resolve disputes, and escalate issues when necessary.
• Verify vendor invoice accuracy, reconcile charges with internal software, enter charges according to rates, agree on payment terms, and confirm correct general ledger account codes.
• Create debit/credit memos and ensure proper approval.
• Ensure correct coding, authorization, and sufficient contracts and documentation.
• Assist the Experienced AP Specialist in triaging sync errors between NetSuite & Bill.com.
• Monitor vendor account balances, track expenses, prepare account analysis, and manage vendor relationships.
• Analyze vendor balances to assist with monthly accruals.
• Investigate and resolve problems related to invoice processing and vendor accounts.
• Add new vendors to our NetSuite and Bill systems.
• Support the Experienced AP Specialist with ad hoc projects as needed.

Requirements

• 2+ years of Accounts Payable experience required.
• Proficiency in Microsoft Excel required, including VLOOKUP, XLOOKUP, SUMIF, IF, and PivotTables.
• Bill.com experience is preferred.
• NetSuite experience is a plus.
• Ability to work independently with minimal supervision, demonstrating accountability for responsibilities.
• Ability to thrive as part of a team in a fast-paced environment.

Application Instructions

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Employment Type:

Full-time

Location Type:

[Information not provided]

Salary:

[Information not provided]