Records Management Specialist I at Spry Methods

Huntsville, Alabama, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Defense, GovernmentIndustries

Requirements

Associate's degree in Library Science, Information Management, or related field; Bachelor's degree preferred
1-3 years of experience in records management, information management, or related role
Experience with electronic document management systems (SharePoint preferred)
Familiarity with records lifecycle management principles and practices
Basic understanding of federal records requirements
Secret Clearance or higher
Knowledge of records management principles and best practices
Experience working in Army or DoD records management
Experience with SharePoint Online document libraries and permissions
Understanding of records classification and organization methods
Familiarity with records retention concepts and practices
Basic knowledge of records disposition processes
Ability to inventory and catalog physical and electronic records
Experience creating and maintaining file plans
Understanding of metadata and its application in records management
Basic knowledge of relevant regulations (HIPAA, FOIA/PA, etc.)
Attention to detail and accuracy in records handling
Experience providing customer support for information management
Basic understanding of digitization processes and quality control

Responsibilities

Conduct thorough assessments of existing records management practices
Verify the appointment of records coordinators throughout the organization
Inventory physical records and document storage locations
Audit SharePoint Online (SPO) permissions and file plans
Confirm adherence to established records management policies and procedures
Develop or validate detailed inventories of all records, both physical and digital
Identify areas for improvement in records management processes
Implement the Army's standardized classification system within SharePoint Online
Organize records by mission set, record type, and sensitivity level
Ensure records are easily retrievable through proper organization and metadata
Maintain proper indexing of records and prevent commingling of different record types
Support the implementation of the Army's retention schedule
Apply appropriate retention labels to electronic records in SharePoint Online
Oversee timely and secure disposition of records according to retention schedules
Verify label accuracy prior to record deletion
Coordinate with HQDA for digitization of long-term records when necessary
Ensure quality control in the digitization process
Support proper archiving of digitized records within SharePoint Online
Assist in ensuring compliance with relevant regulations (HIPAA, FOIA/PA, etc.)
Help identify and mitigate risks related to data security, breaches, and loss of records
Support the development and delivery of tailored records management training
Provide ongoing customer support for records and publications management
Maintain records management support infrastructure (mailbox, Teams channels, etc.)
Assist with continuous monitoring of records management processes
Support the development of process improvement recommendations
Help maintain SharePoint Online libraries and related documentation
Collaborate closely with HQ AMC Records Coordinators

Skills

Key technologies and capabilities for this role

SharePoint OnlineRecords ManagementFederal RecordsSharePoint PermissionsFile PlansRecords InventoryMetadataRetention LabelsRetention SchedulesDigitizationClassification SystemsAuditing

Questions & Answers

Common questions about this position

Is this position remote or on-site?

This position requires on-site presence in Huntsville, Alabama.

What are the minimum education and experience requirements?

An Associate's degree in Library Science, Information Management, or related field is required (Bachelor's degree preferred), along with 1-3 years of experience in records management, information management, or a related role.

What key skills and experiences are ideal for this role?

The ideal candidate will have experience with records management principles and practices, SharePoint Online, and federal records requirements, plus experience with electronic document management.

What is the salary or compensation for this position?

This information is not specified in the job description.

What kind of collaboration is involved in this role?

The role involves collaborating closely with HQ AMC Records Coordinators and supporting the implementation and maintenance of records management practices across HQ AMC.

Spry Methods

Provides IT and cybersecurity solutions

About Spry Methods

Spry Methods delivers IT and cybersecurity solutions primarily to enterprise and government sectors. Their services include cybersecurity management, intelligence operations, data assurance, IT infrastructure support, software development, and program management. These services work by implementing streamlined security processes and integrated IT operations to protect clients' assets and improve efficiency. Unlike many competitors, Spry Methods emphasizes high-quality service delivery, certified by ISO 9001:2015 and CMMI Level 3, which enhances their reliability. The company's goal is to transform clients' operations in the digital world, making them more secure and efficient while maintaining a strong focus on recruiting top talent to ensure effective solutions.

McLean, VirginiaHeadquarters

2001Year Founded

VENTURE_UNKNOWNCompany Stage

Government & Public Sector, Enterprise Software, CybersecurityIndustries

51-200Employees

Risks

Emerging cybersecurity firms offer innovative solutions at lower costs, threatening Spry's market share.

Rapid AI-driven cyber threat evolution requires Spry to continuously invest in new technologies.

Potential changes in government contracting policies could impact Spry's future revenue streams.

Differentiation

Spry Methods holds ISO 9001:2015 and CMMI Level 3 certifications, ensuring quality service.

The company offers comprehensive IT and cybersecurity solutions for enterprise and government sectors.

Spry Methods secured the CIO SP3 Small Business Contract, highlighting its government service capability.

Upsides

Increased federal budget for cybersecurity offers more government contract opportunities for Spry.

Growing demand for AI-driven cybersecurity tools aligns with Spry's service offerings.

Hybrid work models require enhanced IT support, matching Spry's expertise.

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