Project Coordinator (QCO) at MBTA

Boston, Massachusetts, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

TransportationIndustries

Requirements

Three (3) years of experience in project administration, project coordination, and budget/financial analysis duties
Demonstrated data-driven decision-making skills and advanced Excel skills (NOTE: A critical thinking Excel-based assessment will be administered as part of the interview process)
Excellent attention to detail
Ability to resolve problems creatively
Ability to work effectively with a diverse workforce
Strong interpersonal skills to interact with various stakeholders, including senior management, team members, and vendors
Strong working knowledge of the Microsoft Office suite (Word, Excel, Outlook, PowerPoint, and Teams)
Excellent organizational, analytical, multi-tasking, time management, and documentation skills
Excellent verbal and written communication skills
Excellent customer service and conflict resolution skills
Preferred: Experience with MBTA financial systems (FMIS / CMS) or PeopleSoft Financials systems
Preferred: Experience or interest in the public transit or transportation industry

Responsibilities

Maintain program reporting tools and processes related to budget and schedule
Assist with developing procurement documentation and coordinate procurement process for Requisitions, Statements of Work (SOWs), Request for Proposals (RFPs), Requests for Information (RFIs), and other procurement mechanisms
Submit requisitions, request purchase orders, and process invoices in MBTA financial systems, ensuring they are accurately allocated in the department budget
Monitor and track spending of the program budget in MBTA financial systems (FMIS / CMS)
Perform weekly and monthly budget audits and analyses and prepare a metrics-driven monthly report for Program Expenditures, Program Accrual Costs, Program Cash Flow, and Program Funding
Assist in processing consultant contracts, professional service amendments, and/or contractor change orders
Assist Program Manager with analysis of budget utilization scenarios to provide insight to leadership, processing changes to contingencies and any other program funding reallocations
Collaborate with stakeholders to design dashboards that communicate complex information in an easy to digest manner
Assist with managing vendor adherence to contractual agreements, ensuring compliance with administrative terms and conditions of contract
Work independently in addressing complex tasks in a time-sensitive environment
Handle sensitive and confidential information in an appropriate manner
Coordinate and schedule internal and external meetings involving various stakeholders; manage correspondence and present information clearly
Maintain accurate records of meeting minutes, project plans, and status reports with version control and team accessibility
Prepare professional correspondence, charts, reports, presentations, and visual data outputs using Microsoft Word, Excel, PowerPoint, and MBTA systems
Perform related duties and projects as assigned

Skills

Key technologies and capabilities for this role

ProcurementBudget AnalysisFinancial ReportingRFPsSOWsRFIsFMISCMSProject ReportingDashboardsMetrics AnalysisInvoice Processing

Questions & Answers

Common questions about this position

What is the salary for the Project Coordinator position?

This information is not specified in the job description.

Is this a remote position or does it require working in the office?

This information is not specified in the job description.

What experience and skills are required for this role?

The role requires three (3) years of experience in project administration, project coordination, and budget/financial analysis duties, along with proficiency in Microsoft Word, Excel, PowerPoint, and MBTA systems.

What does the work environment look like for this position?

The role involves working independently on complex tasks in a time-sensitive environment, handling sensitive information, and collaborating with stakeholders on a safety-focused initiative for the MBTA frontline workforce.

What makes a strong candidate for the Project Coordinator role?

Candidates with three years of experience in project administration, coordination, and budget/financial analysis, plus skills in procurement processes, financial systems, data-driven reporting, and Microsoft Office tools, will stand out.

MBTA

Public transit services in Greater Boston

About MBTA

The Massachusetts Bay Transportation Authority (MBTA) offers public transit services in the Greater Boston area, including subways, buses, commuter rails, and ferries. It generates revenue through fare collection, providing various products like single-ride tickets, monthly passes, and the CharlieCard for convenient payment. The MBTA stands out by offering a comprehensive range of transit options and continually improving service quality and accessibility. Its goal is to enhance the customer experience while serving the transportation needs of the community.

Boston, MassachusettsHeadquarters

1964Year Founded

VENTURE_UNKNOWNCompany Stage

Automotive & Transportation, Government & Public SectorIndustries

1,001-5,000Employees

Benefits

Health insurance

Life insurance

Long-term disability insurance

Dental and vision insurance

Paid vacation, sick time, and holidays

Flexible spending accounts

Retirement plans

Risks

Accessibility concerns with Green Line 'supercars' may lead to public dissatisfaction.

'MBTA Go' app could face technical issues affecting user satisfaction.

North Station bridge project may encounter construction delays or budget overruns.

Differentiation

MBTA offers a comprehensive range of transit services in Greater Boston.

The agency provides specialized passes for flexible and convenient travel options.

MBTA's CharlieCard system simplifies fare payment for frequent commuters.

Upsides

Federal funding supports infrastructure projects like the North Station bridge replacement.

The 'Tap to Ride' system modernizes and streamlines fare collection processes.

NextGen Bus Navigation Pilot Program aims to improve bus route efficiency.

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