Project Administrator (00516) at PMA Consultants Careers

Chicago, Illinois, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Construction, Capital Projects, EngineeringIndustries

Requirements

Bachelor’s degree in engineering, construction management, finance, or a related field
Minimum 2 years of progressively responsible experience in a related role
Industry-related experience with construction project management terminology and familiarity with research methods and reporting techniques
Knowledge of basic accounting principles and financial tracking
Demonstrated ability to manage document control and office administration systems
Proficiency with MS Office suite required
Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen
Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form

Responsibilities

Maintain the project communication framework, including reporting structures, escalation paths, and meeting cadences
Schedule, organize, and support key project meetings, including kickoffs, design reviews, OAC meetings, and stakeholder updates
Prepare and distribute agendas, meeting minutes, and action item trackers with ownership and deadlines
Maintain project organization charts and contact directories for internal and external stakeholders
Track project decisions, approvals, milestones, commitments, and deliverables to ensure alignment across teams
Support project leadership in preparing status reports, dashboards, and executive summaries for internal and Owner-level reporting
Coordinate with cross-functional teams to ensure timely updates and communication of project changes
Organize and maintain official project documentation, including contracts, correspondence, submittals, RFIs, change orders, and design documents
Ensure proper version control, accessibility, and compliant storage of all project records
Implement document tracking processes to support the timely review and approval of project materials
Archive, index, and prepare final project records for turnover to the Owner
Ensure compliance with project-specific documentation standards, internal protocols, and regulatory requirements
Maintain logs for RFIs, submittals, change requests, and design revisions, ensuring all items are current
Facilitate review workflows, monitor deadlines, and ensure timely responses from Owners, architects, and contractors
Maintain a project risk register, track outstanding issues, and escalate items appropriately to project leadership
Support the coordination of corrective actions and assist in documenting disputes or issue resolution as required
Coordinate punch list tracking and verification of corrective action completion

Skills

Key technologies and capabilities for this role

Project CoordinationDocumentation ManagementMeeting SchedulingAction Item TrackingStatus ReportingStakeholder CommunicationRFI ManagementSubmittal TrackingChange Order ProcessingVersion ControlRecordkeepingCompliance

Questions & Answers

Common questions about this position

What qualifications are required for the Project Administrator role?

A Bachelor’s degree in engineering, construction management, finance, or a related field is required, along with a minimum of 2 years of progressively responsible experience in a related role. Candidates need industry-related experience with construction project management terminology, knowledge of basic accounting principles, and proficiency with the MS Office suite.

What is the salary or compensation for this position?

This information is not specified in the job description.

Is this a remote position, or is there a location requirement?

This information is not specified in the job description.

What does the work environment look like for this role?

The role involves supporting multiple teams in a fast-paced project environment, with strong emphasis on organizational skills, attention to detail, and coordination across project phases.

What makes a strong candidate for the Project Administrator position?

Strong candidates will have a relevant Bachelor’s degree, at least 2 years of related experience, familiarity with construction project management, and proficiency in MS Office, along with demonstrated skills in document control and organizational responsibilities.

PMA Consultants Careers

Project management for construction using NetPoint

About PMA Consultants Careers

PMA Consultants stands out as an exceptional workplace due to its commitment to continuous innovation and a strong focus on client service in the construction project management sector. Employees benefit from a culture that emphasizes successful project delivery through the use of advanced technologies like NetPoint scheduling software, alongside a suite of other innovative services. This approach not only enhances forecasting accuracy but also fosters a collaborative and supportive work environment, crucial for professional growth and career advancement in project management.

1 Woodward Ave, Detroit, MI 48226, USAHeadquarters

1971Year Founded

VENTURE_UNKNOWNCompany Stage

Consulting, Real EstateIndustries

201-500Employees