Hybrid Expense Associate at Williams

Wheeling, West Virginia, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Financial Services, Legal Services, Professional ServicesIndustries

Requirements

High school diploma or equivalent
Minimum (1) year administrative support experience preferably in a legal, banking or large corporate environment
Skilled in the use of MS Office software (Word, Excel); strong keyboarding skills
Familiar with other software programs for providing expense processing support
Strong attention to detail; able to work on multiple projects simultaneously
Must have good organizational skills
Must be able to meet deadlines and complete all projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast-paced environment
Ability to communicate professionally both verbally and in writing
Must be self-motivated with a positive attitude
Proven customer service skills are required in order to create, maintain and enhance customer relationships

Responsibilities

Utilize appropriate logs and/or tracking software for all expense processing work
Thoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycle
Create, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/received
Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvals
Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
Use established procedures, standards, and formats to complete expense processing requests to client satisfaction
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Communicate with team members, lead, supervisor or client on job or deadline concerns
Meet contracted deadlines for service delivery to our clients
Troubleshoot basic software or hardware problems

Skills

Key technologies and capabilities for this role

Data EntryExpense ReconciliationAuditCompliance ReviewTracking SoftwareExpense Processing

Questions & Answers

Common questions about this position

What is the wage for the Hybrid Expense Associate position?

The wage is $17.00 hourly.

What benefits are offered for this role?

Benefits include Medical, Dental, Vision, 401k, PTO, Life Insurance, Prescription Drug Plan, Flexible Spending Account, Domestic Partner Benefits, Commuter Benefits, and Company Provided Parking.

Is this position remote or onsite, and what are the work hours?

The position is onsite at the Downtown Wheeling, WV office with shifts Monday to Friday between 8:00 am to 5:00 pm.

What skills and qualifications are required for the Expense Associate role?

Requirements include a high school diploma or equivalent, minimum 1 year administrative support experience preferably in legal, banking or large corporate environment, skilled in MS Office (Word, Excel), strong keyboarding skills, strong attention to detail, good organizational skills, and ability to meet deadlines.

What makes a strong candidate for this Expense Associate position?

Strong candidates have experience in data reconciliation, administrative support in legal, banking, or corporate settings, proficiency in MS Office and expense processing software, plus excellent attention to detail, organizational skills, and ability to handle confidential information while meeting deadlines.