Expense Associate - Mon - Fri 9am-5:30pm at Williams

Wheeling, West Virginia, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

N/AIndustries

Requirements

Associate degree in a related field preferred (or equivalent combination of education and experience directly related to the role)
Two to four years+ professional experience in legal/professional services required
Prior knowledge of accounts payable/expense operations and software required (e.g., Chrome River, Concur, Aderant Expert, Elite, or comparable financial systems)
Strong knowledge of MS Office software (Word, Excel); strong keyboarding skills
Proficient writing and grammatical skills
Solid attention to detail; able to work on multiple projects simultaneously
Good organizational skills
Ability to meet deadlines and complete projects in a timely manner
Ability to handle sensitive and/or confidential documents and information
Able to exercise good judgment to make decisions that conform to business needs and policy
Good problem-solving skills, with the ability and understanding of when to escalate problems to supervisory level

Responsibilities

Create, process, and/or audit expense reimbursement requests by ensuring proper documentation and approvals are submitted/received
Complete data entry to appropriate expense processing software (e.g., adding accounts, vouchers, requests, general ledger numbers) and/or obtain correct documentation/approvals
Review requests for compliance with policies and/or procedures; escalate concerns to supervisor
Use established procedures, standards, and formats to complete expense processing requests to client satisfaction
Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
Communicate with team members, lead, supervisor, or client on job or deadline concerns
Meet contracted deadlines for service delivery to clients
Troubleshoot basic software or hardware problems
Help foster a proactive environment of continuous service enhancement and relationship building with the client
Perform Quality Assurance on work of others, as requested
Accurately and timely process vendor invoices and expense reimbursements
Research and resolve inquiries and problems
Recommend process and procedural enhancements
Perform other responsibilities and ad hoc tasks as assigned

Skills

Key technologies and capabilities for this role

Data EntryExpense ReconciliationAuditCompliance ReviewInvoice ProcessingQuality AssuranceTroubleshootingSoftware Proficiency

Questions & Answers

Common questions about this position

What benefits are offered for the Expense Associate position?

Benefits include various health insurance options (Medical, Dental, Vision, Prescription Drug), 401k with employer match, Paid Time Off, Life Insurance, Paid Parental Leave, Short-term & Long-term Disability, Flexible Spending Accounts, Domestic Partner Coverage, Commuter Benefits, Legal Assistance, Employee Assistance Program, company-provided parking, and additional perks.

Is this a remote position or does it require office work?

This is an in-office position at the Wheeling, WV office, working Monday to Friday from 9:00 am to 5:30 pm.

What technical skills are required for the Expense Associate role?

Prior knowledge of accounts payable/expense operations and software (Chrome River, Concur, Aderant Expert, Elite, or comparable) is required, along with strong knowledge of MS Office (Word, Excel) and strong keyboarding skills.

What experience is needed for this Expense Associate job?

Two to four years+ in a legal/professional service is required, with an Associate degree in a related field preferred or equivalent combination of education and experience.

What makes a strong candidate for the Expense Associate position?

Strong candidates have solid attention to detail, good organizational skills, ability to meet deadlines, handle multiple projects, and manage sensitive/confidential information, plus proficiency in expense software and MS Office.