Executive Assistant at The Walt Disney Company

Glendale, California, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

NoVisa

Entertainment, Theme ParksIndustries

Requirements

At least 5 years administrative experience supporting executives in a corporate environment
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Deep experience supporting a high-level executive
Ability to interact with the most senior levels of management
Availability for an On-Site Full-Time role based in Glendale, CA (relocation not available)

Responsibilities

Collaborate with colleagues across TWDC and Imagineering
Manage a busy calendar on behalf of the executives you support
Review your leader’s schedule to build-in time for things like focus time and traveling to their next meeting
Create global, multi-city travel itineraries, considering time zones, weather delays, traffic, and fatigue levels
Schedule conference rooms, meetings, and video chats
Assist other Ride Engineering members with various administrative, departmental and office needs
Interface directly with other senior executives and their support teams
Manage very confidential, sensitive information
Draft emails on behalf of your leaders, prep meeting/presentation materials
Assist with on-boarding new employees
Manage large purchase orders and vendor set up
Greet and assist visitors for work sessions and special events – including senior executives, strategic partners, and high-profile VIPs – maintaining a high degree of professionalism and confidentiality
Assist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management)
Handle expense reports and travel planning

Skills

Key technologies and capabilities for this role

Executive SupportCalendar ManagementTravel PlanningExpense ReportsSenior Management Interaction

Questions & Answers

Common questions about this position

Is this role remote or on-site?

This is an On-Site Full-Time role based in Glendale, CA, and relocation will not be available.

What experience is required for this Executive Assistant position?

Deep experience supporting a high-level executive and the ability to interact with the most senior levels of management are required.

What does the team at Walt Disney Imagineering focus on?

The team is a dynamic, fast-paced group in the Ride Engineering Studio that develops innovative ride platforms for Disney's theme parks, attractions, and cruise ships worldwide.

What are the main responsibilities of this role?

Responsibilities include managing a busy calendar, creating global travel itineraries, scheduling meetings, handling expense reports, collaborating across teams, and assisting Ride Engineering members with administrative needs.

What makes a strong candidate for this Executive Assistant role?

A strong candidate has deep experience supporting high-level executives, can interact with senior management, understands business needs, and builds strong partnerships with leaders.