Administrative Assistant (San Diego, CA) at PIMCO

San Diego, California, United States

Apply Now

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial Services, Asset ManagementIndustries

Requirements

Proactive, professional, with strong organizational and attention-to-detail skills
Team player who values inclusivity and excels in communication
Exercises good judgment in all aspects of responsibilities
Takes ownership of work and demonstrates initiative
Creative thinking and problem-solving skills

Responsibilities

Heavy calendar management for 4-5 individuals according to their preferences; proactively identifies and resolves calendar conflicts; communicates effectively, keeps managers’ calendars well organized, and properly screens meetings
Schedules external and internal meetings, calls and video conferencing; checks and confirms availability for participants; coordinates meeting materials, printing and distribution; handles all aspects of meeting logistics (i.e. VC details, conference Rooms, A/V assistance, catering)
Coordinates international and domestic travel arrangements through our online booking tool and travel agency according to the PIMCO Travel and Entertainment Policy; arranges cost effective ground transportation, books hotels and manages all logistics
Gathers business documentation and approvals to prepare monthly expense reports; prompts managers after travel, meetings and events for proper documentation; prior to travel or events, obtain policy exception approvals and compliance pre-approvals; process monthly detailed expense reports through the Concur system; reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed; monitors and tracks all expense reports submitted until final payment
Communicate clear and accurate details along with timely follow-up to emails and ad hoc requests; creates follow up correspondence according to the requirement of each individual; provides excellent client service and phone skills both internally and externally; manages telephone calls and escalates matters appropriately
Completes assigned projects on time and with accuracy; liaises with assistants from other departments to support

Skills

Key technologies and capabilities for this role

Organizational SkillsAttention to DetailCommunicationProblem SolvingTeamworkProfessionalism

Questions & Answers

Common questions about this position

What is the location for this Administrative Assistant position?

The position is located in San Diego, CA.

Is the salary or compensation mentioned for this role?

This information is not specified in the job description.

What key skills are required for the Administrative Assistant role?

The role requires strong organizational skills, attention to detail, proactive mindset, professional communication, good judgment, creative thinking, and problem-solving skills.

What is the company culture like at PIMCO?

PIMCO fosters a high-performance inclusive culture that celebrates diverse thinking and is guided by CORE values of Collaboration, Openness, Responsibility, and Excellence, where people help each other succeed.

What makes a strong candidate for this Administrative Assistant position?

Strong candidates are proactive, professional team players who value inclusivity, excel in communication, exercise good judgment, take ownership, demonstrate initiative, and bring creative thinking and problem-solving skills.