Administrative Assistant at J.M. Smucker

Orrville, Ohio, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Food and Beverage, R&DIndustries

Requirements

3+ years of administrative experience supporting large teams and/or leadership teams
Strong organizational skills with ability to manage multiple priorities concurrently
Exceptional communication skills (written & verbal via face-to-face, Teams, meetings, email, minutes, letters, etc.)
Knowledgeable (via self-teaching) and active user of specialty systems
Intermediate to advanced knowledge/experience with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, Teams)
Basic IT knowledge and support (e.g., troubleshooting conference room issues)
Experience handling confidential information with appropriate discretion
Minimum 4 days in office presence

Responsibilities

Lead and own key systems or portions of systems within R&D
Become "super-user" for various systems (ex. purchase requisitions) and translate that knowledge to train others
Serve as Safety/QA owner for certain lab spaces (ex. Test Kitchen), in addition to office areas
Support and maintain documentation management for the department (e.g., policy understanding, seating chart, SharePoint organization, Records Coordinator duties)
Manage mail and shipment delivery/notification, including international shipments
Coordinate R&D samples for shipment and/or events
Assist with department meetings and events (Coffee Chats, Town Halls, etc.): scheduling, attendance, food orders
Order office and uniform supplies as needed and assist with other ingredients and equipment ordering, as needed
Organize personnel information (birthdays, work anniversaries) and acquire office equipment and supplies for new and current staff
Provide budget support: monthly allocation, tracking missing/unknowns
Perform data entry as needed
Fill in for technician support as needed

Skills

Key technologies and capabilities for this role

SharePointPurchase RequisitionsDocumentation ManagementShipment CoordinationBudget TrackingData EntryEvent CoordinationSafety QAOffice Supply Management

Questions & Answers

Common questions about this position

What is the work arrangement for this Administrative Assistant role?

The position requires onsite work 4 days per week in Orrville, OH.

What are the minimum requirements for this position?

Candidates need 3+ years of administrative experience supporting large teams or leadership, strong organizational skills to manage multiple priorities, exceptional communication skills, knowledge of specialty systems, intermediate to advanced Microsoft Office skills, basic IT support knowledge, experience with confidential information, and minimum 4 days in office presence.

What is the salary or compensation for this role?

This information is not specified in the job description.

What is the company culture like at J.M. Smucker?

The culture is bold, kind, strives to do the right thing, plays to win, and believes in a strong community that thrives together, while supporting employees' physical, emotional, and financial needs.

What additional skills make a candidate successful in this role?

Action-oriented mindset, high capacity, resourcefulness, capability to problem solve, and ability to anticipate organizational needs are skills that would make someone successful.