Accounting Assistant at Ware Malcomb

Irvine, California, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Architecture, Design, ConstructionIndustries

Requirements

1-2 years minimum experience working in an office environment
Experience with Microsoft Office applications
Excellent communication skills, written and verbal, in English
Ability to handle a high volume of multiple tasks accurately
Thrives in a fast-paced, team environment
Detail-oriented with emphasis on accuracy
Well-organized and thorough
Knowledge of basic construction lien forms (preferred)
Experience with billing, completing payment applications, lien waivers and releases (preferred)

Responsibilities

Processing and data entry in accounting software
Processing and data entry of consultant invoices according to requirements in the Elevia Payables Approval & Tracking software
Email and phone communication with consultants regarding billing and revisions needed
Assist Project Accounting team with billing & contract preparation
Send invoices and contracts to Clients and coordinate related questions and revisions with the lead Project Accountant
Compile backup receipts for invoicing
Scan documents
Maintain paper & electronic filing
Additional duties and miscellaneous projects, as assigned

Skills

Microsoft Office

data entry

accounting software

Elevia Payables

invoice processing

billing

filing

administrative procedures

Ware Malcomb

Full-service design firm offering architecture and engineering

About Ware Malcomb

Ware Malcomb is a design firm that offers services in architecture, planning, interior design, civil engineering, branding, and building measurement across various sectors. They focus on creating tailored design solutions for clients ranging from small businesses to large corporations, charging fees based on project complexity. The firm adapts to market changes, especially post-COVID-19, by utilizing data to inform design decisions and optimizing work environments. Their goal is to help clients navigate new business realities while maintaining high-quality service and fostering long-term relationships.

Irvine, CaliforniaHeadquarters

1972Year Founded

$8.1MTotal Funding

DEBT_PPCompany Stage

Consulting, DesignIndustries

501-1,000Employees

Benefits

Flexible Work Hours

Risks

Increased competition in Silicon Valley may impact Ware Malcomb's new office.

Strategic shifts from new leadership could disrupt existing client relationships.

Rapid expansion may strain resources and affect project delivery timelines.

Differentiation

Ware Malcomb offers integrated design services across multiple sectors since 1972.

The firm provides specialized services like branding and building measurement.

Ware Malcomb adapts to market demands with innovative, data-driven design solutions.

Upsides

Growing demand for sustainable design boosts Ware Malcomb's eco-friendly projects.

Hybrid work models increase demand for flexible office spaces, benefiting Ware Malcomb.

Healthcare sector investments present opportunities for Ware Malcomb's expertise in healthcare design.

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