Transaction Coordinator (Contract) at Marcus & Millichap

Vancouver, British Columbia, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Commercial Real EstateIndustries

Requirements

Proven experience in an administrative or coordination role — ideally in commercial real estate, brokerage, legal, or project management (2+ years in an administrative, operations, or transaction coordination role)
Meticulous attention to detail and strong organizational skills
Comfortable juggling multiple priorities with tight deadlines
Excellent written and verbal communication
Strong proficiency in Microsoft Office, Google Workspace, and CRM/project management tools
Positive, self-motivated, and proactive mindset

Responsibilities

Prepare and manage documents related to offers, listing packages, and deal execution
Coordinate internal team schedules and client appointments
Organize, attend, and document team meetings — track action items and follow-ups
Maintain document management systems and transaction records
Liaise with lawyers, clients, municipalities, and other stakeholders to gather or relay required information
Assist with property research, marketing coordination, and compiling reports
Prepare closing documents and conveyancing packages for execution to law firms ahead of completion dates
Prepare internal accounting documents related to property transaction reconciliation
Organize, track, create, and submit internal agent commission invoices
Draft various legal assets such as Letters of Intent, Exclusive Listing Agreements, Contracts of Purchase and Sale, Confidentiality Agreements, and bid summaries on an ad-hoc basis upon direction from the broker team
Utilize extra-provincial data systems such as Sitewise, Autoprop, Salesforce (or other CRMs), BC Registry, GIS sites, SpinIIHost to collect documentation required for brokerage-required compliance documents such as FINTRAC and BCFSA forms
Support brokers with anything needed to move transactions forward smoothly

Skills

Key technologies and capabilities for this role

SalesforceCRMDocument ManagementTransaction CoordinationClosing DocumentsCommission InvoicingLetters of IntentContracts of Purchase and SaleProperty ResearchSchedulingMeeting Coordination

Questions & Answers

Common questions about this position

What is the salary range for the Transaction Coordinator position?

The anticipated salary range is $60,000 - $65,000 annual for candidates working in Vancouver, BC, Canada, with the final offer depending on factors like experience and education.

Is this role remote or in-office, and where is it located?

This is a full-time, in-office contract position located in Vancouver, BC, with no remote work option mentioned.

What skills and experience are required for this role?

Candidates need 2+ years in administrative, operations, or transaction coordination roles, ideally in commercial real estate; meticulous attention to detail, strong organizational skills, excellent communication, proficiency in Microsoft Office, Google Workspace, and CRM tools; and a positive, proactive mindset.

What is the team structure for this Transaction Coordinator role?

You'll provide administrative support to a high-performing commercial real estate team consisting of three senior brokers, two associate brokers, and a marketing coordinator.

What makes a strong candidate for this Transaction Coordinator position?

A strong candidate has proven experience in commercial real estate, brokerage, legal, or project management, with meticulous organizational skills, proficiency in relevant tools, and a proactive mindset to handle multiple priorities and tight deadlines.

Marcus & Millichap

Commercial real estate brokerage and advisory services

About Marcus & Millichap

Marcus & Millichap specializes in commercial real estate investment sales, financing, research, and advisory services across the United States and Canada. The firm operates with a team of 2,000 professionals in 80 offices, serving clients such as real estate investors, property owners, and developers. They assist clients in buying, selling, and financing various types of commercial properties, including multifamily housing, retail, office, industrial, and hospitality. The company earns revenue primarily through commissions on property sales and financing arrangements, as well as fees for their research and advisory services. What sets Marcus & Millichap apart from competitors is their focus on specialization, commitment to client results, and the integration of research and technology to enhance their services. Their goal is to provide tailored solutions that lead to successful outcomes for their clients in the commercial real estate market.

Calabasas, CaliforniaHeadquarters

1971Year Founded

$28.1MTotal Funding

IPOCompany Stage

Consulting, Real EstateIndustries

1,001-5,000Employees

Benefits

Medical

Dental

Vision

Flexible Spending Plans (Medical, Dependent Care, Commuter)

401(k) Plan with Company Match

Company Sponsored Long-Term Disability Coverage

Additional Voluntary Long-Term Disability Coverage

Company Sponsored Group Life/AD&D

Additional Voluntary Life/AD&D

Employee Assistance Program (EAP)

Paid Time Off (paid vacation time, paid sick time, and paid Company holidays)

Educational Assistance

Employee Referral Program

Fitness Membership Discount Program

Credit Union Membership

Risks

Rising interest rates may reduce the volume of commercial real estate deals.

Remote work trend could decrease demand for office spaces.

E-commerce growth challenges demand for traditional retail properties.

Differentiation

Largest firm specializing in real estate investment sales and financing in North America.

Operates over 80 offices with 2,000 professionals in the U.S. and Canada.

Focuses on specialized services tailored to commercial real estate clients' needs.

Upsides

Increased demand for grocery-anchored retail centers boosts transaction opportunities.

Growing interest in high-quality medical properties enhances market appeal.

Significant investment opportunities in North Jersey's multifamily sector.

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