Transaction Coordinator/Assistant (for an agent/broker)

Position Overview

• Location Type: Remote
• Job Type: Full-time
• Salary: Not specified

A detail-oriented and highly organized Transaction Coordinator/Assistant is sought to support a real estate agent/broker in managing transactions, ensuring compliance, and providing exceptional customer service to clients. The ideal candidate is proactive, tech-savvy, and possesses experience in real estate transaction coordination.

Requirements

• Experience: Experience in real estate transaction coordination, administrative support, or assistant roles.
• Knowledge: Knowledge of real estate contracts, escrow, title processes, and compliance requirements.
• Proficiency:
  • MLS (Multiple Listing Service)
  • CRM (Customer Relationship Management) systems
  • DocuSign
  • Dotloop
  • Skyslope
  • Google Workspace
  • Microsoft Office
• Skills:
  • Strong attention to detail, organization, and time management skills.
  • Excellent communication and customer service abilities.
  • Ability to work independently, prioritize tasks, and meet deadlines.
• Preferred: Familiarity with real estate marketing tools and social media.

Responsibilities

• Manage real estate transactions from contract to closing, ensuring all deadlines and requirements are met.
• Prepare, review, and submit real estate contracts, disclosures, and agreements.
• Coordinate with buyers, sellers, title companies, lenders, inspectors, and other stakeholders.
• Track key deadlines and ensure all necessary paperwork is completed on time.
• Schedule inspections, appraisals, and closings while keeping all parties informed.
• Maintain accurate transaction records in CRM and transaction management software (e.g., Dotloop, Skyslope, DocuSign).
• Ensure compliance with real estate laws, brokerage policies, and contract requirements.
• Assist with listing coordination, including uploading property details to MLS and marketing platforms.
• Provide administrative support to the agent/broker, including email management, client follow-ups, and data entry.
• Keep clients informed and provide exceptional customer service throughout the transaction process.

Application Instructions

• Not specified

Company Information

• Workplace: Remote
• Language: English (en)
• Published: 2025-03-12
• Benefits: Purely work-from-home, Night Shift (EST), Weekly pay