Accounts Payable Associate at RXR

New York, New York, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Real Estate, ConstructionIndustries

Requirements

At least 3 years of experience in the real estate development industry
3 years’ experience in Accounts Payable
Proficiency in tracking open invoices not yet uploaded to the system
Ability to review invoices / AIA against commitment and change orders
Excellent understanding and execution of AIA review and QA for errors
Ability to articulate thoughts and ideas clearly and effectively in written form
Proficient in using E-Builder and Timberscan to process open invoices for payment
Proficient in Sage 300 system for tracking paid and open invoices
Basic Excel proficiency: create documents; input, copy, paste and sort data; use basic math formulas
Must know how to read and understand an AIA application
Knowledge with Timberline, eBuilder, A+ (preferred)
Bachelor’s degree preferred
Accounting experience a plus

Responsibilities

Collect and process project invoices including trade AIA G702/703 (AIA) in Timberline, if applicable
Process construction and consultant invoices via eBuilder
Process overhead invoices, including receiving invoices and payment processing via Timberscan workflow
Verify accuracy of invoices, including project name, commitment number, services rendered, period incurred, quantity, unit price and invoice amount
Ensure mathematical accuracy and completeness of supporting documents for each invoice
Keep project payments on schedule, closing the books each month on the designated timeline
Complete the accrual process for assigned projects using Sage or Timberscan
Pay online utility bills as required by the project
Monitor property taxes for the project team
Verify vendor contract and change order execution for AIA billings
Ensure contracts, commitments and change orders are properly executed
Review commitment to ensure budget available prior to processing invoice
Track invoices not processed
Liaise with Project Management Team
Send weekly report to the project team regarding invoice status including any change orders or commitments that need to be processed
Respond to payment inquiries from project team and vendors
Process checks via Avid Pay and Sage
Review Payable Aging
Work across multiple projects and properties simultaneously

Skills

Key technologies and capabilities for this role

Accounts PayableAIA G702/703TimberlineeBuilderTimberscanSageInvoice ProcessingVendor ManagementAccrualsProject Cost Management

Questions & Answers

Common questions about this position

Is this position remote or office-based?

The position is based in the New York City office.

What are the top skills required for the Accounts Payable Associate role?

Key skills include invoicing fundamentals, construction AIA process knowledge, written communication, proficiency in E-Builder, Timberscan, and Sage 300 systems, plus basic Excel skills.

What experience is required for this position?

At least 3 years of experience in the relevant field is required.

What is the salary for the Accounts Payable Associate role?

This information is not specified in the job description.

What makes a strong candidate for this Accounts Payable Associate position?

A strong candidate will have proficiency in construction invoicing including AIA processes, experience with systems like E-Builder, Timberscan, and Sage 300, plus at least 3 years of relevant experience.

RXR

Real estate development and property management

About RXR

RXR operates in the real estate sector, managing a diverse portfolio that includes residential, commercial, and mixed-use properties. The company focuses on acquiring, developing, and managing high-quality real estate, generating revenue through rental income and property sales. RXR's properties cater to a variety of clients, from young professionals looking for affordable housing to businesses in need of modern office spaces. A key aspect of RXR's approach is its Innovation Digital Lab, which develops technology and forms partnerships to improve urban living experiences. What sets RXR apart from its competitors is its strong commitment to social responsibility, civic engagement, and promoting accessibility and inclusion in the communities it serves. The company's goal is to create positive impacts through its developments while ensuring equal opportunities for all.

New York City, New YorkHeadquarters

1987Year Founded

$933.4MTotal Funding

PRIVATE_EQUITYCompany Stage

Design, Real EstateIndustries

201-500Employees

Benefits

Flexible Work Hours

Professional Development Budget

Risks

Latch's expansion could threaten RXR's property management services.

Neeve's cloud solutions may challenge RXR's technological edge in property management.

Suffolk Technologies' BOOST program could introduce innovative competitors to RXR.

Differentiation

RXR leverages its Innovation Digital Lab for cutting-edge technology in urban environments.

The company maintains a multi-sector, geographically diverse portfolio of properties.

RXR is committed to social responsibility and civic engagement in its operations.

Upsides

Latch's smart access systems enhance RXR's tenant experience and operational efficiency.

Neeve's cloud infrastructure aligns with RXR's innovation goals for smart buildings.

Suffolk Technologies' BOOST program offers RXR access to cutting-edge built environment solutions.

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