Accounts Payable Administrator

Company Description

At Xplor, we believe that helping people make the most of each day is the most rewarding way to spend ours. We give small and medium-sized businesses cloud-based, intuitive technology solutions that enable them to manage all the hassles of running and growing a business, so business owners can get back to doing what they love. With Xplor Pay, we help businesses get paid quickly and securely – without hidden fees. We built the tech ourselves, and our platform delivers secure, transparent, fast, and accurate payments. We are unified by our purpose of helping people to succeed. So, when you become part of our team, you also become part of the personal connection that strengthens the relationship people have with Xplor products.

Position Overview

We are seeking a detail-oriented and bilingual (French and English) Accounts Payable Administrator to join our finance team. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our French-speaking vendors or business units. The role reports to the Assistant Accounts Payable Manager, as well supporting other administrative functions within the department.

Responsibilities

• Process and code supplier invoices accurately and in a timely manner.
• Match invoices to Purchase Orders or manually obtaining online business approval for non-PO invoices in line with the business approval matrix.
• Reconcile supplier statements and resolve discrepancies.
• Maintain vendor accounts and ensure up-to-date contact and banking details are on file.
• New Vendor Onboarding and Vendor Verification Calls.
• Prepare and process multi-currency payment runs twice a month.
• Ensure all AP Payments are posted daily to assist Finance in completing weekly and month-end bank reconciliations.
• Processing and payment of employee expenses twice monthly in line with the expense policy, posting payments and reconciling to expense reports.
• Respond to vendor and internal inquiries in French and English via internal ticketing system, phone, or email.
• Assist with month-end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand onto Finance, ensure AP Payments are all posted by WD2, and reconcile the AP Control Account.
• Liaise with procurement and other departments to resolve invoice or payment issues.
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements.
• Assisting with year-end audit providing samples for both French Authorities and Auditors.
• Work to agreed KPIs.
• Other ad hoc duties as required.

Requirements

• Proven experience in an accounts payable role.
• Fluency in French and English (written and spoken) is essential.
• Strong knowledge of accounting principles and AP best practices.
• Familiarity with ERP systems (SAP, Oracle, NetSuite, or similar).
• Excellent attention to detail and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficient in Microsoft Excel and accounting software.

Qualifications

• At least 2 years of experience working within an International Multi-Site Accounts Payable function.
• Good understanding of Accounts Payable procedures and techniques.
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority.
• High Volume Processing & fast-pace background required.
• Accurate and exceptional attention to detail.
• Ability to prioritize and co-ordinate tasks efficiently ensuring all deadlines are met.
• Ability to remain calm under pressure.
• Good IT skills (Word, Excel, MS Outlook).

Employment Details

• Employment Type: Full-time
• Location Type: Remote
• Salary: Not specified

Values and Life at Xplor

Our four core values guide us from how we hire and recognise our team members to how we interact with our customers day to day:

• Make life simple
• Build for people
• Move with purpose
• Create lasting co